QuickBooks Reconciliation 101 – How to Spot and Fix Common Errors in Your Books
Reconciliation is one of the most critical steps in bookkeeping – and one of the most overlooked. If your bank balance doesn’t match QuickBooks, chances are your books aren’t accurate. This can lead to serious problems: tax mistakes, missed payments, and false profits.
Download Our Free Brochure →In this guide, we explain what QuickBooks reconciliation is, why it matters, and the most common errors business owners make – plus how to fix them.
What Is QuickBooks Reconciliation?
Reconciling QuickBooks means comparing what’s in your QuickBooks file against what’s on your bank or credit card statements. If there are discrepancies, they need to be investigated and corrected.
Common QuickBooks Reconciliation Errors:
- Missing transactions that never got recorded
- Duplicate entries from uploaded bank feeds
- Incorrect beginning balances
- Uncleared checks that are still marked as outstanding
- Bank fees or credits that never got added
What Happens If You Don’t Reconcile?
Failing to reconcile each month leads to financial chaos:
- Inaccurate profit/loss reporting
- Undetected fraud
- Confusion during tax filing or audits
- Rejected loan applications due to inconsistent reports
Fixing QuickBooks Reconciliation Issues
If you’re unsure where to begin, let a professional take over. At RemoteBooksOnline, we clean up years of reconciliations in a matter of days – with every report CPA-reviewed and tax-prep ready.
Test Case
A landscaping company in Atlanta had six months of unreconciled transactions. Vendor payments were duplicated, and deposits weren’t matching the bank. Our team cleaned, reconciled, and corrected all errors within 5 days, saving them $3,200 in tax overpayment and helping them secure a working capital loan.
FAQs
How often should I reconcile QuickBooks?
Monthly. Reconciliation should be part of your month-end close process.
Can I reconcile manually?
Download Our Free Brochure →Yes, but it’s error-prone without training. Most business owners prefer expert help.
What if I missed transactions from months ago?
We go back as far as needed to clean them up.
Do you fix errors and train clients?
We clean your file and can provide instructions or transition to monthly service.
Will this help my CPA during tax season?
Absolutely. We deliver CPA-reviewed financials ready for tax filing.
Need to fix errors or outdated data in QuickBooks? Start with our expert QuickBooks cleanup services.
If you’re behind on your books, our catch-up bookkeeping services can help you get current fast-no stress, no mess.
Need help reconciling your QuickBooks accounts? Let our bookkeeping team handle the cleanup, ensure everything matches, and deliver CPA-reviewed reports every month.
