Payroll Comparison: RBO vs ADP, Gusto, QuickBooks, Paychex & Square
Transparent pricing. No per-run fees. CPA-reviewed accuracy. Compare RemoteBooksOnline with leading payroll providers.
RBO Pricing (Published & Predictable)
Full Payroll (CPA-Reviewed)
$50/month base + $7 per employee/month
Unlimited payroll runs (no per-run fees)- Direct deposit & employee portal
- Federal & state payroll tax filings (1 state included)
- W-2/1099 e-delivery included
Basic Payroll
$40/month base + $6 per employee/month
- Unlimited payroll runs
- Direct deposit & employee portal
- Federal & state filings (1 state included)
- W-2/1099 e-delivery included
Add-ons: Additional state payroll filings: $10/month per state. Year-end paper mailing of W-2/1099: $6/form (electronic delivery included at no cost).
How RBO Compares on Price
Published pricing snapshots (as of Sep 2025). Providers may change prices or run promotions; always verify current pricing.
| Provider | Base Fee | Per-Employee | Per-Run Fees | Additional State Fees | Source |
|---|---|---|---|---|---|
| RBO (Full) | $50/mo | $7 PEPM | None | $10/state | — |
| RBO (Basic) | $40/mo | $6 PEPM | None | $10/state | — |
| Gusto | $49–$80+ /mo | $6–$12 PEPM | None | Often $12/state | Gusto pricing |
| QuickBooks Payroll | from $50/mo | $6.50 PEPM | None | $12/state (Core/Premium) | QBO Payroll pricing |
| Square Payroll | $35/mo | $6 per person | None | Included | Square pricing |
| Paychex | from $39/mo | $5 PEPM | Varies (quote-based) | Varies | Paychex pricing |
| ADP RUN | Not published | Not published | Varies (quote-based) | Varies | ADP RUN packages |
Features That Matter
No Per-Run Fees
Run payroll weekly, bi-weekly, or monthly — cost doesn’t change.
CPA-Reviewed Accuracy
Financial accuracy and audit-friendly reports by design.
Multi-State Support
One state included; add more states at $10/month each.
Year-End Included
W-2/1099 e-delivery included; optional mail-fulfillment $6/form.
Real Cost Scenarios (Bi-Weekly Payroll)
- 10 employees (RBO Full): $50 + (10×$7) = $120/month
- 20 employees (RBO Full): $50 + (20×$7) = $190/month
- 10 employees (RBO Basic): $40 + (10×$6) = $100/month
RBO avoids per-run fees that can inflate monthly totals with other providers.
Available Everywhere You Hire
RBO serves every state, city, and ZIP. Find local pages for California, New York, Texas and more.
Frequently Asked Questions
Is RBO cheaper than ADP?
ADP pricing isn’t published and often includes variable/per-run fees. RBO publishes pricing and never charges per-run fees. See ADP’s package page for their quote-based model.
How does RBO compare to Gusto or QuickBooks?
Gusto (from $49 + $6 PEPM) and QuickBooks (from $50 + $6.50 PEPM) are competitive but often add $12/month for each additional state. RBO is $50 + $7 PEPM with extra states at $10/month.
Does Square charge extra for additional states?
Square publishes a simple $35 + $6 per person model and does not list an extra state fee.
What about Paychex?
Paychex advertises pricing “starting at $39 + $5 per employee,” with details provided via quote. Extra fees and add-ons vary.
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