Small Business Payroll Pricing
Transparent payroll pricing for small businesses with unlimited payroll runs, tax filings, direct deposit, employee portals, and no hidden payroll processing fees.
Looking for full service details? See our Payroll Processing Services overview.
Many payroll providers advertise low starting prices but later charge:
Per Payroll Run Fees- Year-End Filing Fees
- Direct Deposit Fees
- Multi-State Payroll Fees
- W-2 Processing Fees
- Contractor Filing Fees
Remote Books Online uses transparent flat-rate payroll pricing designed for small businesses that want predictable payroll costs without surprise billing.
What Is Included in Payroll Pricing?
Our payroll pricing includes:
- Unlimited Payroll Runs
- Direct Deposit
- Employee Self-Service Portal
- Federal Payroll Tax Filing
- State Payroll Filing
- W-2 Processing
- 1099 Contractor Support
- Payroll Reporting
- Payroll Compliance Support
Most payroll providers separate these into multiple add-on charges. We keep pricing simple and predictable.
Our Payroll Plans
Full Payroll (CPA-reviewed)
$50/month base + $7 per employee/month
- Unlimited payroll runs
- Federal & state payroll tax filings (1 state included)
- Direct deposit & employee portal
- W-2/1099 e-delivery included
Basic Payroll
$40/month base + $6 per employee/month
- Unlimited payroll runs
- Federal & state filings (1 state included)
- Direct deposit & employee portal
- W-2/1099 e-delivery included
All plans are part of our complete payroll processing services with unlimited runs and compliance support.
How Small Business Payroll Pricing Usually Works
Most payroll companies use one of these pricing models:
| Pricing Model | How It Works |
|---|---|
| Base fee + employee fee | Fixed monthly fee plus per employee charge |
| Per payroll run pricing | Charges increase every payroll cycle |
| Add-on pricing | Extra fees for filings, W-2s, direct deposit |
| Enterprise payroll pricing | Custom quote with variable fees |
Many small businesses prefer flat-rate payroll pricing because monthly payroll costs remain predictable as payroll activity increases.
Estimate Your Monthly Payroll Cost
What Increases Payroll Costs?
Payroll pricing usually increases because of:
- Employee Count
- Multi-State Payroll
- Contractor Payments
- Payroll Frequency
- Union Payroll
- Prevailing Wage Reporting
- Certified Payroll
- Tax Filing Complexity
- Benefits Administration
Businesses with multiple locations or employees across several states usually require additional payroll compliance support.
Optional Add-Ons
- Additional state payroll filings: $10/month per state
- Year-end paper mailing of W-2/1099: $6/form (electronic delivery free)
Payroll Pricing Comparison: What Businesses Should Watch For
Many payroll providers advertise low starting prices while charging additional fees later.
Common hidden payroll fees include:
- Per Payroll Run Fees
- Year-End Filing Fees
- W-2 Mailing Charges
- Direct Deposit Fees
- Payroll Amendment Fees
- Contractor Filing Fees
- Multi-State Payroll Fees
- Setup Fees
- Cancellation Fees
Remote Books Online keeps payroll pricing straightforward with flat monthly pricing and unlimited payroll runs.
Sample Monthly Costs
- 5 employees (Full): $50 + (5×$7) = $85/month
- 10 employees (Full): $50 + (10×$7) = $120/month
- 20 employees (Full): $50 + (20×$7) = $190/month
- 10 employees (Basic): $40 + (10×$6) = $100/month
These examples reflect real-world usage across our payroll processing clients.
Why Small Businesses Switch Payroll Providers
Many businesses switch payroll providers because:
- Payroll Costs Increase Unexpectedly
- Support Becomes Difficult to Reach
- Pricing Becomes Confusing
- Tax Filings Become Inconsistent
- Payroll Software Becomes Difficult to Use
- Payroll Errors Increase
- Contractor Filings Become Expensive
Businesses often move toward flat-rate payroll providers because predictable payroll pricing becomes more important as teams grow.
Frequently Asked Questions
Are there setup fees?
No. We don’t charge setup or cancellation fees.
Do you charge per payroll run?
No. Unlimited runs are included in every plan.
What’s included in the base fee?
Federal/state tax filings, unlimited runs, direct deposit, W-2/1099 e-delivery, and employee portal. See the full scope on our Payroll Processing Services page.
How do additional states work?
Your first state is included. Each additional state is $10/month.
Do you handle contractor payments?
Yes, contractors are supported and 1099 forms are included electronically.
Are payroll tax filings included?
Yes. Federal and state payroll tax filings are included in payroll plans.
Do you charge extra for unlimited payroll runs?
No. Unlimited payroll runs are included.
Are W-2 and 1099 filings included?
Electronic W-2 and 1099 filing support is included.
Do payroll costs increase as businesses grow?
Monthly payroll pricing increases primarily based on employee count and additional payroll complexity such as multi-state payroll.
Can payroll be bundled with bookkeeping?
Yes. Many businesses combine payroll with monthly bookkeeping and accounting support.
Compare RBO vs Other Providers
See how RemoteBooksOnline stacks up against ADP, Gusto, QuickBooks, Paychex, and Square.
Payroll Pricing vs Hiring Internal Payroll Staff
| Option | Typical Cost |
|---|---|
| Internal payroll employee | $45,000-$80,000+/year |
| CPA-managed payroll | Higher hourly cost |
| Outsourced payroll service | Flat monthly pricing |
Most small businesses outsource payroll because:
- Payroll Compliance Is Complex
- Tax Filings Create Risk
- Software Management Takes Time
- Payroll Accuracy Is Critical
- Internal Payroll Staffing Is Expensive
Why Businesses Choose Remote Books Online Payroll
Businesses choose Remote Books Online payroll because we provide:
- Transparent Payroll Pricing
- Unlimited Payroll Runs
- Direct Deposit Support
- Tax Filing Support
- Contractor Payroll Support
- Bookkeeping Integration
- CPA-Reviewed Financial Workflows
- Flat Monthly Pricing
Most payroll providers focus only on payroll software. We support the full bookkeeping and payroll workflow together.