RBO vs Paychex: Flat-Rate Predictability vs “Starting At” Pricing

Paychex is a veteran payroll provider. It lists “starting at” pricing but often finalizes costs by quote. RBO posts final numbers so SMBs can budget without surprises. (Paychex, Forbes)

Pricing Model Differences

• RBO: $50 + $7 PEPM (Full) or $40 + $6 (Basic). Extra states $10, W-2/1099 mailing $6/form.
• Paychex: “Starting at $39 + $5 PEPM,” details via quote; add-ons vary. (Paychex)

Per-Run Fees & Add-Ons

RBO has no per-run fees. Paychex structures vary; read quotes closely. (Business News Daily)

Which Works Best for SMBs?

• Choose RBO for transparent, published pricing and predictable compliance costs.
• Choose Paychex if you want a broad HR vendor and don’t mind quote-driven packages.

FAQs

Is Paychex pricing fully published?
No, it shows “starting at” and then quotes. (Paychex)

Does RBO charge per run?
No.

What about multi-state?
RBO is $10/month per extra state.

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