Event Planner Bookkeeping Services - Wedding Planners, Coordinators & Venues (Nationwide)

Simplified bookkeeping and stress-free tax prep for event planners, wedding professionals, and coordinators.

At a glance: retainers & deposits • milestone/final payments • event/job costing • vendor bills, W-9 & 1099 summaries • reimbursements & petty cash • tips/gratuities • venue/catering/rental pass-throughs • sales-tax summaries (you/CPA file) • Stripe/Square/HoneyBook/Dubsado • QuickBooks setup/cleanup • CPA-reviewed monthly close • flat-rate • first month free • nationwide

We apply AI-assisted categorization and deposit mapping to speed monthly close, flag duplicate/failed payments, and surface anomalies—then a CPA reviews final reports before delivery.

Managing budgets, timelines, and vendors is your job - managing the books is ours. We specialize in bookkeeping for event planners, wedding professionals, and freelance producers. From deposits and vendor payments to tax-season reports, we keep your finances organized year-round.

What We Offer

Monthly and catch-up bookkeeping

Monthly and catch-up bookkeeping

QuickBooks setup and cleanup

QuickBooks setup and cleanup

Deposit tracking and job costing

Deposit tracking and job costing

Vendor payment reconciliation

Vendor payment reconciliation

Event-level revenue and expense reporting

Event-level revenue and expense reporting

Year-end CPA-ready reports

Year-end CPA-ready reports

Why Event Pros Choose Us

  • tick Familiar with seasonal and one-time event business models
  • tick Supports Stripe, Square, HoneyBook, QuickBooks
  • tick Flat-rate monthly plans with no contracts
  • tick Secure, remote support nationwide

Simplify your Finances Today - Book a Free Consultation Now

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Who We Serve

  • tick Wedding planners and bridal consultants
  • tick Corporate event producers
  • tick Venue coordinators and decorators
  • tick Freelance planners and event vendors

How Our Event Bookkeeping Works

Step 1

Connect & Scope

Connect Stripe/Square, HoneyBook/Dubsado, Eventbrite, and bank/credit cards. We review revenue flows and vendor process.

Step 2

Map Your Events

Chart of accounts + tags for events/clients. Track retainers, milestones, gratuities, reimbursements, and pass-through costs.

Step 3

Code & Reconcile

Match deposits to contracts, post vendor bills, reconcile payments, capture receipts, and maintain W-9/vendor data.

Step 4

Close & Report

CPA-reviewed month-end: event/job P&L, cash flow, 1099 vendor summary, and sales-tax summaries—tax-ready.

Client Reviews

We support business owners across the country with reliable, remote bookkeeping. Here’s what a few of them say:

They gave me financial clarity across both my decor and planning services.

Sofia M, Event Decor Specialist

They understand the seasonality and financial flow of the events business.

Andrew V, Event Consultant

We reconciled all vendor payments across 24 weddings last year — smooth and stress-free.

Josh B, Event Director

Trusted by thousands of businesses, see what our customers say.

Read all reviews

Frequently Asked Questions

Most backlogs are caught up within 1–3 weeks, depending on the volume and how far behind you are.

Yes. We can group financials by month, quarter, or season and break them down by event type.

Yes. We work with solopreneurs, part-time planners, and boutique firms of all sizes.

Yes. We support planners with bookkeeping that tracks deposits, expenses, and vendor payments by event.

Yes. Whether you're solo or managing a team, we tailor reports to fit your business model.

Yes. We help wedding and event professionals clean up and organize QuickBooks for reliable, tax-ready reports.

Absolutely. We segment revenue by phase (deposit, balance) and tag transactions per job or event.

No. We offer flexible, month-to-month service. You can cancel or pause anytime with 30 days’ notice.

Yes. We offer both ongoing support and short-term help tailored to seasonal event businesses.

We can help you set up QuickBooks Online or migrate from spreadsheets and other tools.

See more answers in our full Bookkeeping for Event Planners FAQ →

Trusted by Event Professionals Nationwide

We help event planning professionals in all 50 states clean up and manage their QuickBooks accounts—quickly and accurately.

Simplify your Finances Today - Book a Free Consultation Now

Get a Free Quote

Why Small Businesses Trust RemoteBooksOnline

Used by 300+ CPA and bookkeeping firms Trusted by 1000+ business owners and 300+ firms
CPA-reviewed accuracy CPA-reviewed accuracy
Flat monthly pricing Flat monthly pricing

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