QuickBooks Bookkeeping in 2025, The Complete Guide
QuickBooks bookkeeping has become synonymous with small-business accounting. But when business owners search “QuickBooks bookkeeping,” they find dozens of options: QuickBooks Live, QuickBooks ProAdvisors, and outsourced bookkeeping firms.
This guide breaks down everything you need to know about QuickBooks bookkeeping in 2025, what services include, how much they cost, and how to decide between QuickBooks’ own solution and providers like RemoteBooksOnline (RBO).
What Is QuickBooks Bookkeeping?
QuickBooks bookkeeping refers to managing financial data within QuickBooks Online (QBO). Services typically cover:
- Recording income & expenses
- Reconciling bank and credit card accounts
- Categorizing transactions
- Preparing monthly reports (P&L, Balance Sheet, Cash Flow)
- Optional services: payroll, AP/AR, sales tax
QuickBooks Bookkeeping Services
QuickBooks Bookkeeping Options in 2025
- QuickBooks Live Bookkeeping
- Direct from Intuit
- $200–$400/month based on expenses
- Limited catch-up services
- QuickBooks ProAdvisors
- Certified freelancers or small firms
- Charge $40–$80/hour
- Ideal for short-term or one-off projects
- Outsourced Bookkeeping Firms (RBO)
- Flat-rate plans starting at $150/month
- CPA-reviewed, tax-ready reports
- Catch-up, cleanup, payroll, and enterprise scalability
QuickBooks Bookkeeping Cost Breakdown
- QuickBooks Live: $200–$400/month
- Freelancers: $40–$80/hour
- Outsourced Firms (RBO): From $150/month
See full breakdown in our QuickBooks Bookkeeping Cost Guide
QuickBooks Live vs Outsourced Bookkeeping (Comparison)
| Feature | QuickBooks Live | RemoteBooksOnline (RBO) |
|---|---|---|
| Monthly Cost | $200–$400 | From $150 |
| CPA Review | No | Yes |
| Catch-Up Included | Limited | Yes |
| Scalability | SMB focus | SMB → Enterprise |
| Support Hours | Business hours | Extended hours |
See full breakdown in our QuickBooks Online vs Outsourced Bookkeeping
Do You Need a QuickBooks Bookkeeper?
Signs it’s time to outsource:
- Behind on reconciliations
- Reports don’t match bank balances
- Tax season is overwhelming
- Spending >5 hours/week on bookkeeping
- Lack of CPA oversight
See full breakdown in our Do You Need a QuickBooks Bookkeeper?
Small Business Guide to QuickBooks Bookkeeping
For DIYers, QuickBooks Online can handle:
- Setting up your chart of accounts
- Recording transactions weekly
- Reconciling monthly
- Generating financial reports
But many owners find they quickly outgrow DIY bookkeeping.
See full breakdown in our QuickBooks Bookkeeping Step-by-Step Guide
FAQs
Does QuickBooks provide bookkeeping?
Yes. QuickBooks Live offers subscription-based bookkeeping.
How much does QuickBooks bookkeeping cost?
$200–$400/month with QuickBooks Live; outsourced firms start at $150.
Is QuickBooks bookkeeping the same as accounting?
No. Bookkeeping is about recording transactions; accounting involves analysis and tax strategy.
Can QuickBooks bookkeepers do taxes?
QuickBooks Live does not include tax filing. Outsourced firms often coordinate with CPAs for tax prep.
Whether you use QuickBooks Live or outsource, accurate bookkeeping is non-negotiable. Get CPA-reviewed QuickBooks bookkeeping starting at $150/month. Request your free quote today.
