Xero vs QuickBooks: Bookkeeping Features Compared for 2025

Choosing the right accounting software is more than a preference – it affects how efficiently your business runs. Xero and QuickBooks are two of the most powerful bookkeeping platforms in 2025. But how do they compare, and which one is best for your business? In this guide, we’ll break down the core features of each platform and show how Remote Books Online (RBO) supports bookkeeping across both.

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QuickBooks in 2025: Still the U.S. Standard

Strengths:

  • Best-in-class reporting
  • Deep integrations with U.S. tax tools
  • Seamless payroll (with QuickBooks Payroll)
  • Trusted by most CPAs and tax preparers
  • Works well for inventory, product-based businesses

Weaknesses:

  • Steeper learning curve
  • More expensive, especially with add-ons
  • Limited user access unless you upgrade plans

Xero in 2025: The Modern Cloud Favorite

Strengths:

  • Unlimited users on all plans
  • Clean UI and smooth onboarding
  • Integrates with 1,000+ apps (e.g., Shopify, Stripe, Gusto)
  • Easy bank feed reconciliation
  • Strong support for service-based businesses

Weaknesses:

  • Payroll support in the U.S. is via third parties
  • Some accountants still prefer QuickBooks
  • Reporting is improving but still behind QB’s depth

Head-to-Head Bookkeeping Comparison (2025)

FeatureQuickBooksXero
Bank Reconciliation✔ Yes✔ Yes
Payroll Integration (U.S.)✔ Native❌ Third-Party (Gusto)
Inventory Management✔ Built-In➖ Add-On
Invoicing✔ Yes✔ Yes
Number of Users1–5 (Plan Dependent)Unlimited
App Ecosystem✅ Strong✅ Strong (1,000+)
Mobile Access✔ Yes✔ Yes
Reporting Depth✅ Advanced➖ Moderate

RBO Supports Both

You don’t need to choose based on what’s easier — because we do the bookkeeping for you inside either platform.

With Remote Books Online:

  • You keep your software – we clean your books
  • We reconcile all accounts monthly
  • CPA-ready reports are delivered like clockwork
  • We support QuickBooks Online, Desktop, and all Xero plans
  • We can also migrate you from one platform to another

Test Case

Client: Marketing agency in Seattle

Scenario: Used QuickBooks for 4 years, struggling with clunky multi-user access and costs

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Solution: RBO migrated books to Xero, cleaned up 14 months of back data, and trained the team to use Xero for time tracking and invoicing

Result: Lower costs, better collaboration, and hands-off monthly bookkeeping

Whether you choose Xero or QuickBooks, let us handle your books – so you don’t have to.

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Bookkeeping Services Across States

Bookkeeping Services Across Key ZIPs

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FAQs

Can RBO help me decide between QuickBooks and Xero?

Yes — we’ll recommend what works best based on your business needs.

I’m behind on QuickBooks. Can you catch me up in Xero?

Absolutely. We’ll clean and migrate your records.

Do you work with both QuickBooks Desktop and Online?

Yes. We support all versions of QuickBooks and all plans of Xero.

What if I switch software mid-year?

We’ll manage both sets of books and give you clean year-end reports.

Do I need a different CPA if I move to Xero?

Not necessarily. We’ll format your reports to match your CPA’s needs.

Stop stressing over software – and start getting clean, CPA-ready books every month.

Whether you choose QuickBooks or Xero, RBO has you covered.

Grow your firm with ease using our Xero bookkeeping services, designed to deliver expert financial management while aligning perfectly with the Xero ecosystem.

Tax professionals and CPAs rely on our QuickBooks bookkeeping services to streamline financials and scale their practices efficiently.

If you’re behind on your books, our catch-up bookkeeping services can help you get current fast-no stress, no mess.

Explore our full range of bookkeeping services designed for small businesses looking for accuracy, simplicity, and CPA-reviewed financials.

Our bookkeeping services near you help nonprofits stay donor-ready, audit-compliant, and financially organized.

Streamline Your Finances: Download Our Free Bookkeeping Brochure

Take control of your business finances with confidence! Our detailed brochure provides insights into how Remote Books Online can help you maintain accurate bookkeeping, stay tax-ready, and make informed financial decisions. Discover how our tailored bookkeeping services can support your business growth and simplify your financial management.