QuickBooks vs. Xero vs. FreshBooks: Which One Fits Your Business – And How RBO Can Help
Choosing the right accounting software can shape how easily you manage your finances – or how quickly you fall behind. QuickBooks, Xero, and FreshBooks are the top three platforms for small and midsize businesses, but each has different strengths. In this post, we’ll break down who each tool is best for – and how Remote Books Online (RBO) can handle your bookkeeping, no matter which one you choose.
Download Our Free Brochure →QuickBooks: The Small Business Workhorse
- Best for: Businesses with inventory, payroll, and multiple team members
- Features: Strong reporting, third-party integrations, inventory support
- Weakness: Can be overwhelming for freelancers or non-accountants
- Cost: Higher than most, especially for advanced plans
- Common complaint: “Too many features I don’t need”
Xero: Sleek, Scalable, and Cloud-Native
- Best for: Growing service businesses or online-first operations
- Features: Unlimited users, great UI, bank feeds, robust reporting
- Weakness: Payroll and support can lag; limited native inventory
- Cost: Mid-range, affordable for SMBs
- Common complaint: “Takes time to learn, but solid once set up”
FreshBooks: Freelancer Favorite
- Best for: Solopreneurs, consultants, coaches, creatives
- Features: Beautiful invoicing, time tracking, project-based tracking
- Weakness: Not suitable for larger businesses or advanced accounting
- Cost: Affordable, but limited features
- Common complaint: “Great for invoicing, limited for reporting”
Where RBO Comes In
Whether you’re using QuickBooks, Xero, or FreshBooks, Remote Books Online provides flat-rate, done-for-you bookkeeping that works inside your existing software.
We:
- Handle categorization, bank feeds, and reconciliations
- Provide CPA-ready monthly reports
- Offer catch-up services if you’re behind
- Can even help you switch platforms (e.g., QuickBooks → Xero)
Test Case
Business: Coaching and digital product business
Scenario: Client was using FreshBooks but overwhelmed with expense tracking and monthly reconciliation. RBO came in, caught up 6 months of books, created tags by revenue stream, and now delivers CPA-ready monthly reports.
Result: Owner spends zero hours on bookkeeping each month and focuses on client work.
Using QuickBooks, Xero, or FreshBooks? Let us handle your books – so you can focus on business, not bookkeeping.
Schedule your free consultation now
Bookkeeping Services Across States
Bookkeeping Services Across Key ZIPs
Download Our Free Brochure →FAQs
Can RBO handle bookkeeping in all three platforms?
Yes — we support QuickBooks, Xero, and FreshBooks.
What if I’m behind on books in QuickBooks or FreshBooks?
We specialize in catch-up services and can clean up past years.
Do I have to switch platforms to work with RBO?
Not at all — we work inside whatever system you already use.
Can I switch from QuickBooks to Xero or FreshBooks?
Yes. We’ll help with migration, mapping, and cleanup.
How does pricing work?
Flat monthly pricing based on your volume — no hourly billing.
No matter which software you use – we’ve got your books covered.
Talk to an expert and get your FreshBooks, Xero, or QuickBooks bookkeeping off your plate.
Explore our full range of bookkeeping services designed for small businesses looking for accuracy, simplicity, and CPA-reviewed financials.
If you’re behind on your books, our catch-up bookkeeping services can help you get current fast-no stress, no mess.
Streamline your financial processes with our FreshBooks bookkeeping services — expert support tailored to your clients and seamlessly integrated with the FreshBooks platform.
Grow your firm with ease using our Xero bookkeeping services, designed to deliver expert financial management while aligning perfectly with the Xero ecosystem.
Tax professionals and CPAs rely on our QuickBooks bookkeeping services to streamline financials and scale their practices efficiently.
