What are outsource bookkeeping services?
Outsource bookkeeping services allow businesses to delegate their monthly bookkeeping tasks to a third-party provider—usually a firm or platform specializing in remote, professional bookkeeping.
Instead of hiring and managing an in-house bookkeeper, companies send their financial data to a remote bookkeeping team that categorizes transactions, reconciles accounts, and delivers reports—all behind the scenes.
It’s a flexible, affordable, and scalable way to keep your financials in order.
How Outsourced Bookkeeping Works
- You send bank and credit card data
- This can be synced directly via accounting software or sent manually.
- The provider categorizes your transactions
- Income and expenses are tagged to appropriate accounts.
- They reconcile your accounts
- Bank and credit card statements are matched with your books to catch any errors or missing entries.
- Monthly reports are delivered
- You get a profit and loss statement, balance sheet, and other financials—ready to share with your accountant.
What’s Included in Outsourced Bookkeeping
Most outsourced bookkeeping services handle:
- Monthly transaction classification
- Bank and credit card reconciliations
- Financial reports (P&L, balance sheet)
- Catch-up bookkeeping (if you’re behind)
- Payroll journal entries
- Communication with your CPA or tax advisor
Some providers offer white-label services, meaning they handle the bookkeeping under your firm’s name.
Benefits of Outsourcing Bookkeeping
- Cost Savings
- No salaries, benefits, or training overhead.
- Monthly fixed rates as low as $150–$300.
- Expertise On-Demand
- Work with trained QuickBooks and Xero-certified bookkeepers.
- Consistency
- Get your books done on time, every month.
- Scalability
- Easily handle more clients or higher volume without hiring.
- CPA-Ready Records
- Clean financials ready for tax prep or audit.
Who Should Consider Outsourced Bookkeeping?
- Small businesses that don’t need a full-time bookkeeper
- Startups focused on growth, not admin
- CPA firms that want to white-label services
- Ecommerce or service providers with growing transaction volume
- Anyone behind on their books
FAQs
Is outsourced bookkeeping secure?
Yes. Reputable services use encrypted platforms, secure data portals, and restricted access protocols.
Can I still use my current accounting software?
Yes. Most outsourced bookkeepers work inside your QuickBooks, Xero, or Wave account.
Do I lose control of my finances?
No. You keep ownership of your accounts—bookkeepers just organize and maintain them.
Can they handle my industry-specific needs?
Yes. Many outsourced providers support niche businesses like legal, healthcare, and real estate.
Is outsourcing only for large companies?
No. Most outsourced bookkeeping clients are small businesses with fewer than 10 employees.
Conclusion
Outsource bookkeeping services are like having a bookkeeper without having to hire one. They’re fast, affordable, and reliable—especially if you’re growing, catching up, or just want clean records every month.
Remote Books Online provides full-service outsourced bookkeeping for small businesses, CPA firms, and professionals. Clean, accurate, and CPA-ready.
Try your first month free: https://www.remotebooksonline.com/
