How Much Do QuickBooks ProAdvisors Charge? A Complete Guide for Small Business Owners
When managing your business’s finances, hiring a QuickBooks ProAdvisor can be one of the smartest moves you make. These certified experts help you get the most out of QuickBooks, ensuring your books are clean, compliant, and tailored to your specific needs. But how much does it actually cost to work with one?
Download Our Free Brochure →If you’re considering hiring a QuickBooks ProAdvisor, here’s everything you need to know about pricing, what impacts their rates, and how to make the best financial decision for your business.
What is a QuickBooks ProAdvisor?
A QuickBooks ProAdvisor is a certified accounting professional who has been trained and tested on how to use QuickBooks software-often across multiple versions, including QuickBooks Online and Desktop. These experts help businesses with:
- QuickBooks setup and file creation
- Data migration and cleanup
- Chart of accounts optimization
- Troubleshooting issues
- Monthly or quarterly reconciliations
- Training your staff on QuickBooks use
Whether you’re starting fresh or have years of messy books, a ProAdvisor can step in to make your financial data accurate and usable.
How Much Do QuickBooks ProAdvisors Charge?
Most QuickBooks ProAdvisors charge between $50 and $150 per hour, depending on several variables. Flat-fee packages are also common for setup or cleanup projects.
Here’s a general breakdown:
| Type of Service | Typical Rate |
|---|---|
| QuickBooks Setup | $200 – $800 (flat fee) |
| Monthly Bookkeeping Support | $300 – $1,200/month |
| QuickBooks Training (1:1) | $75 – $150/hour |
| Data Cleanup & Catch-Up Work | $500 – $2,500+ (project-based) |
| Ongoing Consultation/Advisory | $100 – $200/hour |
What Impacts the Cost of a ProAdvisor?
1. Experience & Certifications
Top-tier ProAdvisors with multiple certifications and years of experience command higher rates-but they can also resolve issues faster and more efficiently.
2. Geographic Location
Download Our Free Brochure →Expect to pay more in high-cost-of-living areas like New York, San Francisco, or Boston compared to smaller towns or rural markets.
3. Scope & Complexity of Work
Simple setup? Low cost. Have years of messy books, payroll, and inventory? Expect a larger project-based fee.
4. Frequency of Engagement
Monthly retainers often come with discounted hourly rates versus one-time projects.
5. Remote vs. Local Support
Remote ProAdvisors can sometimes offer more competitive pricing, and many use cloud-based QuickBooks to serve clients nationwide.
Test Case: Budget Cleaners, LLC
Megan runs Budget Cleaners, a residential cleaning company in Ohio. She attempted to manage QuickBooks herself but ended up with duplicate income entries, missed deductions, and unreconciled bank accounts.
She hired a QuickBooks ProAdvisor on a monthly retainer:
- Service: Catch-up bookkeeping + ongoing monthly reconciliation
- Rate: $950 for cleanup + $400/month ongoing
- Results: CPA-ready books in 3 weeks, tax filing on time, and no IRS penalties
Megan later added payroll services and inventory tracking, all managed within QuickBooks.
Need to fix errors or outdated data in QuickBooks? Start with our expert QuickBooks cleanup services.
Tax professionals and CPAs rely on our QuickBooks bookkeeping services to streamline financials and scale their practices efficiently.
If you’re behind on your books, our catch-up bookkeeping services can help you get current fast-no stress, no mess.
Not sure which bookkeeping software fits your needs? Use our bookkeeping comparison tool to see how QuickBooks, Xero, and FreshBooks stack up – and choose the best fit for your business.
Stay organized and tax-ready year-round with our flat-rate monthly bookkeeping services.
Frequently Asked Questions
Is hiring a QuickBooks ProAdvisor worth the cost?
Yes. Hiring a ProAdvisor ensures your books are done right the first time. This can save you thousands in tax errors, missed deductions, and rework later.
Can I hire a ProAdvisor for just one project?
Absolutely. Many businesses hire a ProAdvisor for a one-time cleanup or setup project. Others choose ongoing monthly support.
What’s the difference between a regular bookkeeper and a ProAdvisor?
A QuickBooks ProAdvisor has been certified by Intuit specifically in the use of QuickBooks. They understand the software’s full potential and offer strategic guidance beyond basic data entry.
Can RemoteBooksOnline work with my existing ProAdvisor?
Yes! If you already have a ProAdvisor, we can collaborate with them. If not, we provide full bookkeeping support for QuickBooks and Xero users, so you may not need to hire one separately.
What if I don’t know whether my books need cleanup?
We’ll review your books for free. If cleanup is needed, we’ll provide a clear quote and get you CPA-ready fast.
Hiring a QuickBooks ProAdvisor is a smart investment in your financial clarity. Whether you need a fresh start, monthly reconciliation, or in-depth training, there’s a ProAdvisor-and a price point-that fits your business needs.
But what if you don’t want to deal with any of it?
That’s where we come in.
At RemoteBooksOnline, our expert team handles your bookkeeping on QuickBooks (or Xero) for a flat monthly fee-so you get all the benefits without paying hourly consulting rates.
