What is a Virtual Bookkeeping Service?
A virtual bookkeeping service provides professional financial recordkeeping – entirely online. Instead of hiring someone to sit in your office, you work with expert bookkeepers who manage your books remotely using cloud-based tools like QuickBooks, Xero, or other accounting software.
Virtual bookkeeping combines convenience, affordability, and expertise, making it one of the most popular solutions for small and growing businesses today.
How Virtual Bookkeeping Works
- Secure Data Sharing
You securely connect your bank and credit card accounts, or upload your financial documents to a portal. - Transaction Management
Bookkeepers enter, categorize, and reconcile all your financial transactions on a daily, weekly, or monthly basis. - Reporting
You receive professional monthly reports like the Profit & Loss (P&L), Balance Sheet, and Cash Flow Statement. - Tax Prep Support
At year-end, your books are clean and ready for your accountant or CPA to file taxes – no scrambling for receipts.
Services Typically Included
- Income and expense categorization
- Bank and credit card reconciliation
- A/P and A/R tracking
- Payroll coordination
- Sales tax tracking
- Monthly financial reports
- Year-end close and CPA-ready books
Some services, like RemoteBooksOnline, also offer:
- Catch-up bookkeeping
- Industry-specific chart of accounts
- Branded portals for firms offering white-label bookkeeping
Test Case Example
A digital marketing agency with clients nationwide switches from a local bookkeeper to a virtual one. With RemoteBooksOnline, they upload bank statements monthly, and their assigned team handles everything. They save over $3,000 per year and finally have access to accurate, on-time reports every month – all without scheduling in-person meetings.
Why Small Businesses Prefer Virtual Bookkeeping
- No office space or equipment required
- Flat-rate, affordable pricing
- Access to a team of experienced professionals
- 24/7 access to reports and records
- Scalable as your business grows
- Reduced risk of turnover or absenteeism
FAQs
Is virtual bookkeeping safe?
Yes. Providers like RemoteBooksOnline use bank-level encryption, secure login portals, and two-factor authentication.
Do I need to use QuickBooks?
Most virtual bookkeepers support QuickBooks and Xero, but they can work with your preferred software or help you choose one.
Can I talk to a real person?
Absolutely. Virtual doesn’t mean disconnected – you’ll have access to dedicated support via email, phone, or chat.
What if I’m behind on my books?
Catch-up bookkeeping is included as a separate service for businesses that need to bring past months or years current.
Final Thoughts
Virtual bookkeeping is the modern solution to an old problem – managing business finances without hiring full-time staff. With secure access, expert support, and flat monthly rates, it’s no surprise that thousands of small businesses are making the switch.
Experience the convenience and reliability of virtual bookkeeping.
Start your free month with RemoteBooksOnline today.
Curious how a virtual bookkeeper operates? Our virtual bookkeeper workflow guide outlines the step-by-step process-from data collection to monthly reporting-so you can see exactly how we streamline your financial operations.
Want to know what virtual bookkeepers handle? This virtual bookkeeping services guide outlines everything from transaction management to monthly reporting.
Discover the advantages of virtual bookkeeping-our guide to virtual bookkeeping services highlights top benefits like cost savings, expert support, real-time reporting, and scalable solutions.
