What Does a Virtual Bookkeeper Actually Do?

If you’re exploring online bookkeeping for your business, you may be asking: what does a virtual bookkeeper actually do? Are they just logging receipts-or are they managing the entire financial process?

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This article explains exactly what virtual bookkeepers handle, how they work, and why more small businesses are using remote services instead of hiring in-house.

The Core Role of a Virtual Bookkeeper

A virtual bookkeeper performs the same essential functions as an in-house bookkeeper-just remotely. That includes:

• Recording all financial transactions
• Categorizing income and expenses
• Reconciling bank and credit card accounts
• Creating profit & loss statements and balance sheets
• Preparing reports for your CPA or tax advisor

What Virtual Bookkeepers Don’t Do

It’s important to know the line between bookkeeping and accounting. A virtual bookkeeper typically does not:

• File taxes
• Offer financial advisory services
• Perform audits
• Create complex forecasting or strategic financial models

They provide the clean, accurate data that your CPA or CFO uses for planning and compliance.

Typical Tools and Platforms Used

Virtual bookkeepers often work with:

• QuickBooks Online
• Xero
• Wave
• Gusto (for payroll integration)
• Stripe, PayPal, Shopify (for income tracking)

They log in securely and manage your books using your existing software-or set it up for you.

Benefits of Hiring a Virtual Bookkeeper

• No need for office space or HR onboarding
• Predictable monthly costs
• Real-time access to your books
• Flexible scaling as your business grows
• Faster month-end close and year-end prep

Remote Books Online assigns a dedicated team to each client, with full-service monthly support starting at just $150/month.

Use Cases – Who Hires Virtual Bookkeepers

• Startups needing CPA-ready books for fundraising
• Freelancers tired of spreadsheet chaos
• E-commerce sellers tracking income across platforms
• Growing service businesses adding payroll and invoicing
• Agencies managing multiple clients or projects

If you’re ready to stop spending weekends on spreadsheets, let a virtual bookkeeper handle the numbers for you. Book a free consultation with Remote Books Online today.

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FAQs

Is a virtual bookkeeper the same as an accountant?
No. Bookkeepers handle data entry, categorization, and reporting. Accountants use those records for tax filing and strategy.

Do I need to install special software?
No. Most services work with cloud tools like QuickBooks Online. If needed, they can help you set one up.

Is my data safe with a virtual bookkeeper?
Yes. Reputable firms use encrypted logins, secure portals, and SOC-compliant platforms.

Can a virtual bookkeeper handle payroll too?
Yes, many do. Some integrate with tools like Gusto or ADP, while others handle payroll directly.

Will I still have access to my books?
Yes. You retain full access to your accounting platform, records, and reports-anytime.

Whether you’re a solo business owner or a multi-location startup, our Charlotte bookkeeping team provides remote, affordable support tailored to your local market.