Restaurant Payroll: Tips, Tip‑Credit, and Compliance Made Simple
Restaurants face unique payroll challenges: hourly staff, tips, varying schedules, and strict compliance rules. This guide outlines a practical workflow to run payroll accurately and on time, every time.
The Payroll Data You Must Capture
- Hours by role and location
- Reported tips, allocated tips
- Overtime and spread‑of‑hours where applicable
Tips & Tip‑Credit Basics (High Level)
- Track reported tips per shift; withhold taxes accordingly
- Tip‑credit concept and recordkeeping needs
- Service charges vs. tips (treat differently in books)
Scheduling, Breaks & Overtime (Operational Controls)
- Time tracking rules; supervisor sign‑off
- Meal/rest break compliance; avoid off‑the‑clock work
Running Payroll Without Chaos
- Pre‑payroll checklist; exception reports
- Integrations with POS and scheduling tools
- Quarterly and annual filings coordination
FAQs
Can you integrate with my POS and time‑tracking?
Yes. We integrate or import from popular POS and scheduling tools and validate hours and tips with exception reports.
How do you handle declared vs. undeclared tips?
We reconcile reported tips by shift, flag anomalies, and coordinate with management to ensure correct withholding and records.
Do you support multi‑location payroll?
Yes. We handle location-based rates, roles, and tax jurisdictions within a single workflow.
Can you fix prior payroll errors?
Yes. We can perform a payroll cleanup, amend filings as needed, and provide a clean runbook going forward.
