Affordable Contractor Payroll: Pricing and 7-Day Setup (Multi-State Crews)
- Full $50 + $7/emp; Basic $40 + $6; +$10/month per extra state.
- No per-run or setup fees.
- Day-by-day migration plan with job/crew/location tags and AI checks.
- W-2 and 1099 supported; W-2/1099 e-delivery included.
If your current provider can’t keep up with traveling crews or per-job reporting, this playbook gives you a realistic switch plan-what to collect, how to tag jobs/crews, and how our AI checks prevent costly mistakes before the first live run.
What You Get (One Flat Price)
- Unlimited runs; direct deposit; employee portal
- Federal & state filings; W-2 for employees and 1099 for subs
- Job/crew/location tags; exports for cost tracking and billing
- Multi-state support with simple $10/month add-ons
Pricing Examples (Estimates)
- 10 employees, 1 state → $50 + (10×$7) = $120/month
- 18 employees, 2 states (+1 extra) → $50 + (18×$7) + $10 = $186/month
- 30 employees, 3 states (+2 extra) → $50 + (30×$7) + $20 = $260/month
Note: Illustrative examples; final quotes can vary with deductions/benefits.
7-Day Setup & Migration
Day 1 – Intake: roster (W-2 + 1099), pay schedules, jobs/crews/locations, state IDs, prior returns
Day 2 – Banking & IDs: ACH verification; confirm withholding/SUI registrations and SUI rates
Day 3 – Tagging & Mapping: establish job/crew/location tags; map earning types and cost codes
Day 4 – AI Checks: outlier hours/rates; cross-state registration validation; overtime sanity checks
Day 5 – Optional Parallel Run: compare totals with your current provider
Day 6 – Approvals: admin sign-off; W-2/1099 e-delivery preview
Day 7 – Go Live: first live run; filings and confirmations issued
Common Pitfalls (and How We Avoid Them)
- Paying in a state without registration → automated reminders + checklist
- Subs paid as W-2 (or vice versa) → classification prompts
- Job/crew/location mis-tags → pre-run validation and audits
- Year-end reprints → W-2/1099 validation well before December
Serving Denver, Colorado 80203
We support contractors nationwide-including Denver, Colorado 80203-with multi-state crews and project-level reporting.
FAQs
Do you charge per run?
No-flat monthly pricing.
Can we switch mid-quarter or mid-year?
Yes; we reconcile YTD totals.
Do you support traveling crews?
Yes-multi-state with simple add-ons.
How long does migration take?
Usually 5-7 business days.
Can we tag by job/crew/location?
Yes-built-in tags and exports for costing.
Need reliable payroll management? Our payroll processing services make it easy to handle taxes, payments, and filings-so you can focus on your business.
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See Pricing.
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If you’re behind on your books, our catch-up bookkeeping services can help you get current fast-no stress, no mess.
Want to offload the back office? Our outsourced bookkeeping service lets you focus on growing your business.
