Affordable Medical & Dental Payroll: Pricing and 7-Day Setup (Step-by-Step)
- Full $50 + $7/emp; Basic $40 + $6; +$10/month per extra state.
- No per-run or setup fees.
- Day-by-day migration plan with AI anomaly checks.
- Multi-location/provider tagging; W-2 and 1099 e-delivery included.
Whether you’re leaving a DIY tool or consolidating multiple locations under one provider, this playbook shows how to switch medical/dental payroll quickly-with clean data and zero year-end drama.
What You Get (One Flat Price)
- Unlimited runs with direct deposit and employee portal
- Federal & state filings; W-2 for staff and 1099 for contractors
- Clinic/department/provider tags for reporting
- Exports for HSA/FSA/401(k) and accounting
Pricing Examples (Estimates)
- 5 staff, 1 state → Full: $50 + (5×$7) = $85/month
- 12 staff, 2 states (+1 extra) → $50 + (12×$7) + $10 = $144/month
- 25 staff, 3 states (+2 extra) → $50 + (25×$7) + $20 = $245/month
Note: Illustrative; your final quote may vary with deductions/benefits.
7-Day Setup & Migration
Day 1 – Intake: staff/contractor roster, pay schedules, clinics, state IDs, prior returns
Day 2 – Banking & IDs: ACH verification; confirm withholding/SUI registrations
Day 3 – Mapping: provider/clinic tags; deduction/benefit setup (HSA/FSA/401(k))
Day 4 – AI Checks: hours/rates outliers, overtime/differentials sanity checks
Day 5 – Optional Parallel Run: compare totals to prior provider
Day 6 – Approvals: admin sign-off; W-2/1099 e-delivery preview
Day 7 – Go Live: first live run; filings and confirmations issued
Common Pitfalls (and How We Avoid Them)
- Missing SUI rates or state IDs → automated reminders + setup checklist
- Locums miscoded as W-2 → classification prompts and vendor setup
- Overtime/differential errors → pre-run anomaly scanning
- Year-end reprints → W-2/1099 validation before December
Looking for payroll services tailored to your location?
Our payroll processing services by location offer flat-rate pricing and compliance across all 50 states, including city-specific tax filings and support for remote teams.
FAQs
Do you charge per run?
No-flat monthly pricing.
Can we switch mid-quarter or mid-year?
Yes; we reconcile year-to-date totals.
Do you support locum contractors?
Yes-1099 e-delivery included.
How long does migration take?
Usually 5-7 business days.
Multi-location support?
Yes-clinic/provider tags and consolidated reporting.
Looking for straightforward payroll pricing?
Our plans start at $40/month base + $6 per employee/month, with no per-run fees. Get your first month of bookkeeping free when you sign up.
See Pricing.
Need reliable payroll management?
Our payroll processing services make it easy to handle taxes, payments, and filings-so you can focus on your business.
Looking for transparent payroll pricing?
Our payroll comparison page breaks down how RemoteBooksOnline stacks up against ADP, Gusto, QuickBooks, Paychex, and Square-no hidden fees, no per-run charges, and CPA-reviewed accuracy.
Running a dental or medical practice? Our payroll services for medical and dental offices simplify payroll, tax filings, and compliance-so you can focus on patient care and practice growth.
Stay organized and tax-ready year-round with our flat-rate monthly bookkeeping services.
Switching payroll providers? Our payroll setup and migration services make the transition smooth, accurate, and hassle-free.
