Best Xero Add-Ons for Bookkeeping (Tools That Save Time)
Xero’s strength lies in its ecosystem. With more than a thousand connected apps, it can automate nearly every part of bookkeeping, from data capture to reporting. The right add-ons save hours each month and ensure accuracy at scale. This article covers the most effective Xero add-ons professional bookkeepers use to improve speed, consistency, and visibility.
1. Hubdoc or Dext: Document Collection and OCR
These apps extract data from bills, receipts, and statements automatically.
- Snap or email receipts into Xero.
- OCR captures vendor name, amount, and date.
- Attach supporting documents directly to transactions.
They replace manual data entry with automation.
2. A2X: E-commerce Reconciliation
For Shopify, Amazon, or Etsy sellers, A2X posts summarized sales, fees, and taxes into Xero.
- Automatically matches deposits to bank feeds.
- Separates fees and refunds correctly.
- Essential for multi-channel bookkeeping accuracy.
3. Float: Cash Flow Forecasting
Float pulls real-time data from Xero to create rolling cash flow forecasts.
- Tracks inflows, outflows, and projections automatically.
- Helps owners predict shortfalls and plan spending.
It converts static reports into proactive financial planning.
4. ApprovalMax: Approvals and Controls
Adds an approval workflow layer on top of Xero.
- Route purchase orders and bills to specific approvers.
- Define limits and rules by user.
- Maintain audit trails for compliance.
Perfect for growing teams that need stronger internal control.
5. Fathom: Advanced Reporting and KPIs
Transforms raw data into visuals and consolidated dashboards.
- Track KPIs across entities.
- Customize management reports for stakeholders.
- Integrates directly with both Xero and QuickBooks.
Fathom elevates basic reports into CFO-level insights.
6. GoCardless: Automated Collections
Collects recurring payments via direct debit.
- Syncs invoices and marks them paid automatically.
- Reduces overdue AR days.
Simple automation that improves cash flow.
7. G-Accon: Xero + Google Sheets Integration
Exports live data to Google Sheets for custom dashboards.
- Refreshes automatically at set intervals.
- Ideal for teams managing KPIs or budgets collaboratively.
Choosing the Right Add-Ons for Your Business
- Service firms: Use Dext, Float, and Fathom.
- E-commerce sellers: Use A2X, GoCardless, and Hubdoc.
- Multi-entity companies: Use ApprovalMax and Fathom.
Pick 2–3 core add-ons that fit your workflow rather than overloading your system.
FAQs
Are Xero add-ons free?
Some have free plans, but most charge a small monthly fee based on usage.
How many apps can Xero connect to?
Over 1,000 integrations covering accounting, payroll, CRM, and reporting.
Which add-ons are best for e-commerce businesses?
A2X, Dext, and Fathom.
Can I use QuickBooks add-ons with Xero?
No. Each ecosystem has its own certified integrations.
