Bookkeeping for Trucking Companies – How to Stay Organized on the Road
Truckers don’t sit at a desk all day-and their bookkeeping shouldn’t either. With fuel receipts, DOT expenses, tolls, and load payments, staying financially organized on the road is tough. Here’s how truckers and fleet owners can make bookkeeping easier and more accurate.
Download Our Free Brochure →Key Challenges in Trucking Bookkeeping
- Collecting and categorizing fuel receipts and tolls
- Tracking loads, mileage, and per-trip profitability
- Managing IFTA reporting and compliance
- Reconciling settlements from brokers or dispatchers
- Separating personal vs. business expenses (especially for owner-operators)
Test Case
An owner-operator came to us with 9 months of unreconciled trip income. After onboarding:
- We categorized all fuel, maintenance, and lodging expenses
- Mapped weekly settlements to QuickBooks
- Delivered monthly P&Ls per truck and per dispatcher
Tax & Compliance Context
Truckers must track:
- Fuel purchases for IFTA
- 1099 income from brokers or platforms
- Business mileage for IRS deductions
Our bookkeeping ensures:
- Every mile and dollar is documented
- You’re ready for tax season or DOT reviews
Need help managing your books while staying on the move? Explore our trucking bookkeeping services.
Trucking Bookkeeping Services – States
Trucking Bookkeeping Services – Key ZIP Codes
FAQs
Can you reconcile weekly settlements from brokers or dispatchers?
Yes. We match income and deductions from TMS and settlement sheets.
Do you help with IFTA recordkeeping?
Download Our Free Brochure →Yes. We track gallons, mileage, and fuel purchases per state.
What if I’m just starting out with one truck?
We have plans for both owner-operators and fleet businesses.
Focus on the road-we’ll handle the books. Let RemoteBooksOnline manage your trucking financials month after month.
Schedule your trucking bookkeeping consultation today
If you’re in the trucking or logistics business, our bookkeeping services for truckers and logistics companies keep your finances in gear—accurate, compliant, and stress-free.
