Bookkeeping for Property Managers & HOAs
Trust/escrow fundamentals
- Separate operating vs. trust accounts
- Owner/tenant ledgers; deposits, fees, repairs
- Strict no commingling, monthly reconciliations
Software choices
- AppFolio/Buildium for trust workflows; QBO for corporate GL
- Automated owner statements, ACH, 1099s
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HOAs: dues & reserves
- Assessments, fines, late fees
- Reserves tracking and reporting to boards
- Audit-ready packet each month
Pricing tiers
- ≤100 doors or single HOA: $400-$900/mo
- 100-400 doors / multiple HOAs: $800-$1,600/mo
- 400+ doors / complex: $1,400-$2,500+/mo
Related: Monthly Bookkeeping · Cost by State
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FAQs
How do you keep trust funds compliant?
Separate bank accounts, owner/tenant ledgers, strict reconciliations, and documented transfers between trust and operating.
Can you handle owner statements and 1099s?
Yes-most PM stacks automate statements and year-end 1099s as part of monthly workflows.
What’s the typical monthly cost?
From $400 to $2,500+ depending on number of doors/associations and reporting requirements.
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