Benefits of Outsourced Bookkeeping (vs Hiring)
The Smartest Hire Is Sometimes No Hire at All
If you’re debating whether to hire a bookkeeper or outsource your bookkeeping, you’re not alone.
Payroll costs, turnover, and training add up-while outsourced bookkeeping delivers the same results (and more) for a fraction of the cost.
Here’s why thousands of small and midsize businesses have already switched.
1. Lower Cost, Predictable Spend
An in-house bookkeeper costs $55,000-$80,000/year with benefits and overhead.
Outsourced bookkeeping through RemoteBooksOnline costs $250-$900/month-flat, transparent, and month-to-month.
| Expense | In-House | Outsourced (RBO) |
|---|---|---|
| Base pay | $55k+ | – |
| Taxes & benefits | +25-35% | – |
| Software/tools | $200+/mo | Included |
| Training/turnover | $3,000+/yr | None |
| Total monthly | $5,000–$6,500 | $250-$900 |
Predictable pricing beats payroll volatility every time.
See real ranges →
2. Accuracy Without Micromanagement
- Dedicated team (Preparer + Reviewer + CPA)
- Automated reconciliations via AI
- Human review ensures context and compliance
- SLA-backed closes delivered by Day 7–10
You get enterprise-level accuracy without managing staff or processes.
“We moved from one internal bookkeeper to RBO’s outsourced model-financials now close four times faster and 100% cleaner.” — Founder, eCommerce Brand
Predictable pricing beats guessing.
View flat rates →
3. Continuity & Scalability
When your bookkeeper quits or gets sick, your books stop.
With an outsourced team, the work doesn’t.
Why it matters:
- Bench depth ensures zero downtime
- SOPs keep every account documented
- Add entities or volume instantly (no hiring lag)
- Seasonal scale without new headcount
RBO runs 24/7 follow-the-sun coverage, so your books never sleep.
4. Better Security & Compliance
Outsourced ≠ unsafe. In fact, most internal breaches happen in-house through password sharing and poor access control.
RBO uses:
- SOC-aligned infrastructure (Azure)
- MFA + least-privilege roles
- Encrypted data in transit & at rest
- Activity logs for every access
Compare that to spreadsheets and USB drives-outsourcing actually reduces security risk.
More: AI-Powered Monthly Bookkeeping uses the same secure automation stack.
5. Faster, Smarter Reports
In-house bookkeepers often juggle multiple roles; month-end reporting slips.
Outsourced teams follow SLAs and use automation to keep deadlines fixed.
| Metric | In-House | Outsourced (RBO) |
|---|---|---|
| Avg. close time | 20-25 days | 7-10 days |
| Reconciliation variance | 2-4 % | <0.5 % |
| CPA cleanup hours | 10-15 | 0-2 |
| Data visibility | Manual | Portal + dashboard |
Accuracy is great-but speed turns it into strategy.
6. Access to Expertise You Don’t Have to Train
With outsourcing, you get built-in access to:
- CPA reviewers
- Industry-specific bookkeepers (eCommerce, Service, Healthcare)
- Automation & AI specialists
- Account managers who ensure continuity
Hiring one bookkeeper gives you one skillset. Outsourcing gives you an entire financial back office.
7. Easier CPA Collaboration
RBO integrates directly with your CPA, tax preparer, or controller.
We provide monthly PBC packages, reconciliations, and year-end-ready reports-so your CPA files faster and charges less.
Average CPA prep cost reduction: 25-40%.
8. No Hiring, No HR Headaches
No interviews, no onboarding, no PTO, no payroll taxes.
Outsourcing converts a fixed salary expense into a predictable service expense-and gives you an off-switch anytime.
9. Scalability for Multi-Entity Businesses
Managing 3+ entities or multi-location operations? Outsourcing scales instantly:
- Consolidations
- Multi-currency setups
- Entity-level P&L and reporting
- One dashboard for all companies
Upgrade without another hire.
When Should You Outsource?
You’re ready if:
- Transactions exceed 300/month
- CPA bills you for cleanup every quarter
- Your bookkeeper is always behind schedule
- You spend more time managing books than business
If 2+ apply, it’s time.
Compare: In-House vs Outsourced Bookkeeping →
FAQs
Will I lose control by outsourcing?
No-you own the data and approve every transaction. We simply execute and review faster.
Who handles my books?
A dedicated team (bookkeeper + reviewer + CPA) using your QuickBooks/Xero.
Can I scale down anytime?
Yes-month-to-month contract, cancel or pause anytime.
Is it secure?
All work done on SOC-aligned servers with MFA and encrypted portals.
What’s the ROI of outsourcing?
3-5x in cost savings + faster reporting + reduced CPA hours.
Your books deserve more than one person.
Outsource once-close faster, save more, sleep better.
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