How Much Do Bookkeepers Charge for a Property Management Business?
Running a property management business involves more than just overseeing rentals – it demands meticulous financial tracking, reporting, and compliance. That’s where bookkeeping comes in. But how much does it actually cost to outsource bookkeeping for your property management company? In this guide, we break down the pricing structure, what influences rates, and what services you can expect from a professional bookkeeper.
Download Our Free Brochure →Why Bookkeeping for Property Management Must Be Accurate
Property management businesses handle a high volume of financial transactions: rent collection, maintenance expenses, security deposits, vendor payments, and more. Even one missed entry or unbalanced ledger can lead to compliance issues, tenant disputes, or cash flow problems.
Accurate bookkeeping ensures your business remains audit-ready, tax-compliant, and financially transparent – all of which are essential when managing funds on behalf of property owners and tenants.
Common Pricing Models and What Affects the Cost
Bookkeeping rates for property management companies vary based on several factors:
- Business Size and Transaction Volume: More properties = more transactions = higher cost.
- Service Scope: Do you need just reconciliation or full-service bookkeeping with reporting and bill pay?
- Frequency: Weekly, monthly, or quarterly support affects the pricing model.
- Software Integration: Whether you use QuickBooks, Buildium, AppFolio, or another platform can impact setup and fees.
Typical Rates:
- Hourly: $50–$100 per hour for experienced property management bookkeepers
- Monthly Retainer: $300–$1,200/month based on scope and complexity
Some firms offer flat-rate packages that bundle services like rent roll reconciliation, vendor payment tracking, and owner statement preparation.
How to Choose the Right Bookkeeping Solution
When selecting a bookkeeper for your property management business:
- Look for Property-Specific Experience
They should understand property ledgers, trust accounting, and rent reconciliations. - Request Customized Quotes
Every property portfolio is different – avoid generic pricing. - Evaluate CPA Review and Reporting
Monthly financial statements reviewed by a CPA provide added peace of mind. - Ask About Software Compatibility
Ensure the service integrates with your current tools or offers a migration path.
FAQ Section
How much do bookkeepers charge monthly for property management?
Monthly fees typically range from $300 to $1,200 based on how many properties you manage and what services are included.
Can I hire a bookkeeper just during tax season?
Download Our Free Brochure →Yes, but it may cost more for catch-up work. Ongoing monthly support is more cost-effective in the long run.
What’s included in property management bookkeeping?
Services often include rent tracking, vendor payments, account reconciliation, financial reporting, and owner statement preparation.
Do I need a bookkeeper if I use software like AppFolio or Buildium?
Yes. While those tools help automate tasks, a professional bookkeeper ensures accuracy, reconciliations, and clean reporting.
Does RemoteBooksOnline offer bookkeeping for property management?
Yes! We provide fixed-rate, CPA-reviewed bookkeeping tailored to property management businesses of all sizes.
Conclusion / Final Thoughts
Bookkeeping is a critical part of managing a successful property management business. While costs vary, investing in professional bookkeeping can save you time, reduce errors, and improve cash flow management. Whether you’re managing a few rentals or an entire portfolio, RemoteBooksOnline offers scalable, affordable solutions to keep your financials clean and investor-ready.
Real estate agents and brokers rely on our real estate bookkeeping to track commissions and stay audit-ready.
If you’re behind on your books, our catch-up bookkeeping services can help you get current fast-no stress, no mess.
Stay organized and tax-ready year-round with our flat-rate monthly bookkeeping services.
