Consultant Bookkeeping Checklist – What to Do Every Month
Consultants who stay financially organized have more clarity, fewer surprises, and stronger profits. But if you’re not sure what to review each month, this checklist will guide you through the essentials.
Download Our Free Brochure →Monthly Bookkeeping Checklist for Consultants
1. Reconcile Bank and Credit Card Accounts
Match every transaction in your software to your actual statements. Resolve duplicates or missing items.
2. Categorize Income by Client or Project
Make sure every payment is tagged correctly-especially if you have multiple retainers, contracts, or one-off gigs.
3. Review Expenses by Category
Ensure business expenses (subscriptions, travel, contractors) are properly classified and documented.
4. Check for Outstanding Invoices or Payments
Follow up on unpaid client invoices. Send reminders or verify receipt.
Download Our Free Brochure →5. Log Reimbursable Expenses
Tag any costs you’ll be billing back to clients-lodging, travel, or materials.
6. Run a Profit & Loss Report
Review your monthly P&L to monitor income trends, margin dips, or overspending.
7. Update Estimated Tax Calculations
Use your net income to calculate how much to set aside for quarterly payments.
8. Prepare Notes for Your CPA or Bookkeeper
Flag unusual income, new vendors, or upcoming purchases.
Test Case
A leadership coach used this checklist and saved 6+ hours per month on finances. She:
- Reduced tax overpayments
- Caught $2,400 in client underbilling
- Was fully ready for her quarterly CPA meeting
Need help executing this checklist monthly? Our consultant bookkeeping services do it for you-accurately, every time.
Bookkeeping for Consultants Across States
Bookkeeping for Consultants Across Key ZIPs
FAQs
What software do you support for monthly bookkeeping?
QuickBooks Online, Xero, and FreshBooks.
Can I delegate everything to you?
Yes. We manage reconciliation, categorization, reporting, and documentation.
Do you offer check-in meetings or reviews?
Yes. Monthly, quarterly, or custom schedules available.
Your clients rely on your expertise-rely on us to manage your books.
