Construction Bookkeeping Checklist – What to Review Each Month
Running a construction business means juggling jobs, invoices, and subs-often all at once. But bookkeeping can’t fall through the cracks. This monthly checklist will keep your construction books clean, accurate, and audit-ready.
Download Our Free Brochure →Monthly Bookkeeping Checklist for Contractors
1. Reconcile All Bank and Credit Accounts
Confirm all deposits, payments, and fees are matched to jobs and recorded.
2. Track Labor and Subcontractor Costs
Log employee payroll and subcontractor 1099s by project. Update W-9 records if needed.
3. Review Job Costs by Project
Use job costing tools or tags to verify all income and expenses are matched per job.
4. Categorize Overhead Expenses
Separate office rent, insurance, marketing, and other G&A costs from job-specific expenses.
Download Our Free Brochure →5. Match Change Orders to Revenue
Ensure all approved changes are logged as new income and are properly billed.
6. Run a Profit & Loss by Job
See which projects made money-and which didn’t. Use data for forecasting and better bids.
7. Prepare for Estimated Taxes
If you’re a pass-through entity (LLC, S-Corp), use net income to prep for quarterly payments.
8. Flag Issues for Your CPA or Bookkeeper
Note project overruns, new assets, delayed payments, or disputed invoices.
Test Case
A regional contractor used our checklist to reduce missed expenses and billing errors. In 60 days:
- They recaptured $4,200 in forgotten change orders
- Identified a $1,100 duplicate vendor payment
- Improved project forecasting and team confidence
Want help executing this checklist monthly? Our construction bookkeeping team handles it for you.
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FAQs
Can you automate job P&L reports for us each month?
Yes. We send job-by-job financials on your schedule.
What if we use spreadsheets instead of accounting software?
We’ll help migrate you to QuickBooks or Xero and set up job tracking properly.
Can this help with our tax and bonding paperwork?
Absolutely. Clean books make tax filings and surety bonds easier to secure.
Don’t guess. Track everything. RemoteBooksOnline gives contractors financial visibility that builds profit.
