How Much Do Bookkeepers Charge for Medical Professionals?
If you’re a doctor, dentist, or healthcare provider running your own practice, bookkeeping isn’t just a back-office task – it’s essential to staying compliant, getting paid faster, and making informed business decisions. But how much should you budget for it?
Download Our Free Brochure →In general, bookkeeping services for medical professionals cost between $95 and $175 per month, depending on several key factors.
What Affects the Cost of Medical Bookkeeping?
1. Size of Your Practice
Solo providers typically pay on the lower end of the range, while larger practices with multiple locations or specialties may require more advanced bookkeeping support.
2. Volume of Transactions
A pediatrician seeing 15 patients a day may need simpler books than a plastic surgeon running a high-ticket, high-volume cash-pay business.
3. Specialization Requirements
Bookkeepers who specialize in medical bookkeeping – especially those familiar with medical billing software, HIPAA compliance, or insurance reimbursements – may charge more, but often bring better accuracy and time savings.
4. Software and Technology
Some bookkeepers work with basic spreadsheets. Others use advanced, cloud-based tools like QuickBooks, Xero, or integrated medical billing platforms. Modern tools often increase efficiency and reduce total costs over time.
What’s Typically Included in Monthly Bookkeeping?
Depending on your provider, your monthly fee may include:
Download Our Free Brochure →- Categorization of expenses and income
- Bank and credit card reconciliation
- Accounts payable and receivable tracking
- Monthly profit and loss reporting
- Coordination with your tax preparer
- Optional payroll support
Bundle Bookkeeping with Tax or Payroll for Better Value
Some firms offer bundled pricing when you combine bookkeeping with tax filing or payroll. This often reduces your monthly cost while simplifying your back-office operations.
Example: Dermatologist Bookkeeping Cost
A solo dermatologist in Arizona with moderate patient volume and minimal staff pays $125/month for full-service bookkeeping through Remote Books Online. The price includes monthly reporting and integration with their billing platform.
FAQs
Is medical bookkeeping different from regular bookkeeping?
Yes. It often involves industry-specific needs like insurance reimbursements, HIPAA-compliant recordkeeping, and integration with medical billing systems.
What software is used for medical bookkeeping?
QuickBooks, Xero, and custom medical billing platforms are commonly used. Many bookkeepers tailor setups to match the workflow of your practice.
Can I outsource bookkeeping even if I already have an in-house biller?
Yes. Billing and bookkeeping are separate. Your bookkeeper tracks the finances while your biller handles insurance claims and patient invoices.
Is the pricing flat or based on hours?
Most professional bookkeeping firms offer flat monthly pricing to keep things predictable and scalable.
You can expect to pay between $95 and $175 per month for quality bookkeeping tailored to your medical practice. The actual price will depend on the complexity of your finances, your practice size, and the expertise of the bookkeeper.
Outsourcing your bookkeeping lets you stay focused on patient care while staying organized and financially prepared.
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