How Much Do Bookkeepers Charge for Dental Practices?
If you’re running a dental practice, you already know how busy the business side of care can get. Managing expenses, vendor payments, payroll, insurance reimbursements, and quarterly tax filings adds up fast – especially without professional bookkeeping.
Download Our Free Brochure →So how much should you expect to pay for bookkeeping as a dentist?
Most dental practices spend between $95 and $175 per month for professional bookkeeping services, depending on a few key factors.
Factors That Influence Dental Bookkeeping Costs
1. Size of the Practice
A solo dentist with one assistant and a small office will pay less than a multi-location practice with 15 staff members and high daily transaction volume.
2. Type of Services Offered
If your practice includes cosmetic dentistry, implants, or specialized treatments that involve multiple billing channels (insurance, cash, financing), your bookkeeping needs are more complex.
3. Software & Tech Integration
Modern practices using tools like Dentrix, Open Dental, or QuickBooks will need a bookkeeper who can integrate those systems efficiently – and that may influence cost.
4. Volume of Transactions
The number of patients you see, vendors you pay, and payments you process (credit cards, insurance, cash) all impact how much bookkeeping effort is required.
Comparison: New Jersey vs. Texas Dental Offices
A high-volume dental office in New Jersey may face tight margins, complex payroll structures, and multi-layered insurance claims. Professional bookkeeping here helps avoid billing errors and stay audit-ready.
A family dental clinic in Texas might offer fewer procedures and more cash-pay patients. Their costs may be lower, and a flat-rate bookkeeping service helps them avoid hourly billing surprises while staying organized for tax season.
Download Our Free Brochure →Real Test Case
Dr. Ahmed, who operates a two-chair practice in Florida, was paying a part-time admin to do the books – leading to missed tax payments and inaccurate monthly reports. He switched to Remote Books Online at $135/month. His books are now updated weekly, with clean monthly reports sent to his CPA.
As a result, he avoided penalties and reclaimed 10+ hours a month for patient engagement.
Dental Practice Tax Compliance by State
Each state brings its own quirks: Florida has sales tax nuances for product-based services, New Jersey requires quarterly payroll reports, and California enforces detailed expense categorization. A specialized dental bookkeeper ensures your filings and records stay compliant.
Predictable Pricing, No Surprises, Dental-Specific Support
Your books should be accurate, audit-ready, and stress-free – and the cost should be predictable. Monthly flat-rate bookkeeping gives you the control and clarity your dental practice needs.
FAQs
What’s included in dental bookkeeping?
Typical services include transaction categorization, bank and credit card reconciliations, monthly reports, and year-end tax prep support.
Is $95–$175 per month realistic?
Yes, for most single-location practices. Pricing may increase with complexity, volume, or additional services like payroll.
Do dental bookkeepers need to know dental software?
Ideally, yes. Look for a firm that can integrate with platforms like Dentrix, Open Dental, or Eaglesoft.
Do I still need a CPA?
Yes. Bookkeepers maintain financial records; CPAs file taxes. They work hand-in-hand to keep your practice financially healthy.
How quickly can I switch?
Onboarding usually takes less than a week – including setup, sync, and review of your chart of accounts.
Let Remote Books Online Handle Your Dental Bookkeeping
We help dental professionals across the country manage their books with precision – and at a flat monthly price that makes sense. Clean books, less stress, better business.
Start with a free month of service:
https://www.remotebooksonline.com/bookkeeping/offer
Explore More Resources and Locations:
- Learn more about bookkeeping for medical and dental practices
- Compare plans with affordable bookkeeping services
- Explore QuickBooks bookkeeping services
- Visit local pages for Florida, New Jersey, California, Texas, and Arizona
- Local options include Orlando FL 32801, Houston TX 77001, Newark NJ 07102, Los Angeles CA 90001, and Phoenix AZ 85001
