Affordable Restaurant Payroll: Pricing and 7-Day Setup (Step-by-Step)
- Full $50 + $7/emp; Basic $40 + $6; +$10/month per extra state.
- No per-run or setup fees.
- Day-by-day migration plan with POS mapping and AI anomaly checks.
- Multi-location tagging; W-2 and 1099 e-delivery included.
Moving payroll while running a busy floor is hard. This playbook gives you a realistic sequence-what to collect, how to map tips/service charges from POS, and how our AI checks prevent downstream fixes.
What You Get (One Flat Price)
- Unlimited runs with direct deposit and employee portal
- Federal & state filings; W-2 for employees and 1099 for contractors
- Location/region tags for rollups
- POS/time-tracking imports; accounting exports
Pricing Examples (Estimates)
- 8 staff, 1 state → Full: $50 + (8×$7) = $106/month
- 20 staff, 2 states (+1 extra) → $50 + (20×$7) + $10 = $200/month
- 35 staff, 3 states (+2 extra) → $50 + (35×$7) + $20 = $315/month
Note: Illustrative; final quote may vary with deduction/benefit settings.
7-Day Setup & Migration
Day 1 – Intake: roster, roles, pay schedules, locations, state IDs, prior returns
Day 2 – Banking & IDs: ACH verification; confirm withholding/SUI registrations
Day 3 – POS Mapping: tips, service charges, and earning-type mapping
Day 4 – AI Checks: tips-to-sales ratios, hours/rates outliers, location tags
Day 5 – Optional Parallel Run: compare totals to prior provider
Day 6 – Approvals: manager sign-off; W-2/1099 e-delivery preview
Day 7 – Go Live: first live run; filings and confirmations issued
Common Pitfalls (and How We Avoid Them)
- Tips posted as base pay → earning-type mapping + AI checks
- Missing state IDs for new units → registration reminders + checklist
- Location mis-tags → pre-run validation of tags/rollups
- Year-end reprints → W-2/1099 validation before December
Looking for payroll services tailored to your location? Our payroll processing services by location offer flat-rate pricing and compliance across all 50 states, including city-specific tax filings and support for remote teams.
FAQs
Do you charge per run?
No-flat monthly pricing.
Can we switch mid-quarter or mid-year?
Yes; we reconcile YTD totals.
Do you support pooled tips and tip-outs?
Yes-configure and track.
How long does migration take?
Usually 5-7 business days.
Multi-location support?
Yes-location tags and consolidated reporting.
Need reliable payroll management?
Our payroll processing services make it easy to handle taxes, payments, and filings-so you can focus on your business.
Managing restaurant payroll? Our restaurant payroll services simplify tip reporting, overtime tracking, and multi-location payroll-so you can focus on serving your customers.
Stay organized and tax-ready year-round with our flat-rate monthly bookkeeping services.
