Outsourced Bookkeeping Explained: How It Works & Why It Matters
Managing your books in-house can be time-consuming and expensive.
Outsourced bookkeeping changes that.
By partnering with a professional external team, you get accurate, CPA-reviewed financials without the payroll, overhead, or management headaches of hiring in-house.
Here’s how outsourced bookkeeping works, why it matters, and what makes it a smart long-term solution for growing businesses.
See how our Outsourced Bookkeeping Services deliver CPA-reviewed accuracy at a predictable monthly rate.
What Is Outsourced Bookkeeping?
Outsourced bookkeeping means hiring a dedicated accounting partner outside your organization to manage financial records, reconciliations, and reporting.
Instead of handling the books internally, you work with professionals who:
- Record and categorize transactions daily
- Reconcile bank and credit accounts monthly
- Produce monthly Profit & Loss and Balance Sheet statements
- Deliver CPA-reviewed reports for tax and audit readiness
You get expert accuracy at a fraction of the in-house cost.
How the Outsourcing Process Works
At RemoteBooksOnline, outsourcing your bookkeeping is simple and secure:
- Setup: Connect your QuickBooks or Xero account securely.
- Assign: A bookkeeper and CPA reviewer are assigned to your business.
- Manage: Transactions, payroll, and expenses are processed daily.
- Review: CPAs audit monthly reports for compliance and accuracy.
- Deliver: Reports and dashboards are shared online-accessible anytime.
You get full visibility and total confidence in your numbers.
Wondering how outsourcing your bookkeeping can benefit your business?
Check out our guide to the benefits of outsourced bookkeeping to learn how it can save you time, reduce costs, and improve financial accuracy.
Why Outsourcing Beats In-House Bookkeeping
| In-House | Outsourced |
|---|---|
| Salary, benefits, and training costs | Flat monthly pricing |
| Limited coverage during absences | Continuous service year-round |
| Manual data entry and slow reporting | Automated systems + CPA oversight |
| Hard to scale | Instantly scalable to match growth |
Outsourced bookkeeping delivers more value, consistency, and expertise for less.
The Role of CPA Oversight
Outsourcing isn’t just about saving money-it’s about maintaining standards.
CPA review ensures every report meets GAAP and IRS compliance.
- Errors are corrected before reports go out.
- Adjusting entries are applied correctly.
- Documentation is audit-ready every month.
That oversight turns your financials into proof of accuracy, not just data.
Key Benefits of Outsourced Bookkeeping
- Cost Savings: No payroll or benefits.
- Accuracy: CPA-reviewed every month.
- Scalability: Add services or accounts easily.
- Time Efficiency: Focus on business growth, not spreadsheets.
- Security: Bank-level encryption and cloud storage.
It’s a partnership that grows with your business.
When to Consider Outsourcing
You’re ready to outsource bookkeeping when:
- Your in-house bookkeeper is overloaded or inconsistent.
- Reports are delayed or inaccurate.
- You spend more than 10 hours/month managing finances.
- You want professional accuracy without a full accounting department.
If any of these sound familiar, outsourcing is the logical next step.
Wondering whether to keep your bookkeeping in-house or outsource it?
Our comparison guide breaks down cost, scalability, expertise, and control to help you make the best choice for your business.
How RemoteBooksOnline Makes Outsourcing Simple
- U.S.-accounting-trained bookkeepers supervised by CPAs
- Secure cloud-based systems for transparency
- Predictable monthly pricing
- Dedicated account manager and CPA reviewer
- Quick onboarding and seamless communication
We don’t just take over your books-we integrate into your business like an in-house team.
FAQs
How does outsourced bookkeeping actually work?
You securely connect your financial accounts, and our bookkeepers and CPAs handle everything from data entry to monthly reports.
Is outsourcing safe?
Yes. All data is encrypted, stored in SOC-2-compliant systems, and reviewed by licensed CPAs.
How much does outsourced bookkeeping cost?
Most small businesses pay between $300 and $700 per month depending on volume and complexity.
Do I lose control when I outsource?
No-you gain visibility. You’ll have real-time dashboard access and direct communication with your accounting team.
Ready to reduce cost and increase accuracy?
Get a free quote for Outsourced Bookkeeping Services-CPA-reviewed, secure, and scalable.
Compare plans on our Affordable Bookkeeping Services page.
Our Bookkeeping Services are the foundation of all accounting accuracy.
