Affordable Property Management Payroll: Pricing and 7-Day Setup (Multi-Entity Consolidation)
- Full $50 + $7/emp; Basic $40 + $6; +$10/month per extra state.
- No per-run or setup fees.
- Day-by-day migration with entity/region/property tagging and AI checks.
- Staff W-2 + vendor 1099 in one workflow; consolidated reporting.
If payroll is scattered across properties or buried in spreadsheets, use this playbook to centralize and standardize. You’ll see exactly what to collect, how to tag, and how we prevent mistakes before the first live run.
What You Get (One Flat Price)
- Unlimited runs; direct deposit; employee portal
- Federal & state filings; W-2 for staff and 1099 for vendors
- Entity/region/property tags; consolidated or property-level reports
- Exports for accounting/BI; PTO and deduction tracking
Pricing Examples (Estimates)
- 6 employees, 1 state → $50 + (6×$7) = $92/month
- 15 employees, 2 states (+1 extra) → $50 + (15×$7) + $10 = $165/month
- 30 employees, 3 states (+2 extra) → $50 + (30×$7) + $20 = $260/month
Illustrative; final quote may vary with deduction/benefit settings.
7-Day Setup & Migration
Day 1 – Intake: roster (role, entity, region, property), vendor list, state IDs, prior returns
Day 2 – Banking & IDs: ACH verification; confirm withholding/SUI registrations by entity
Day 3 – Mapping: establish entity/region/property tags; PTO rules; deductions/benefits
Day 4 – AI Checks: outlier hours/rates per property; missing state IDs; mapping drift
Day 5 – Optional Parallel Run: compare totals with the current provider
Day 6 – Approvals: operations sign-off; W-2/1099 e-delivery preview
Day 7 – Go Live: first live run; filings and confirmations issued
Common Pitfalls (and How We Avoid Them)
- Paying in a state without registration → automated reminders + checklist
- Property mis-tags → pre-run validation of entity/region/property for each employee and earning line
- Vendors paid as W-2 (or vice versa) → classification prompts; vendor 1099 workflow
- Year-end reprints → W-2/1099 validation well before December
Serving Chicago, Illinois 60601
We support property managers nationwide-including Chicago, Illinois 60601-with multi-entity consolidation and vendor + staff workflows.
FAQs
Do you charge per run?
No-flat monthly pricing.
Can we switch mid-quarter or mid-year?
Yes; we reconcile YTD totals.
Do you support vendor 1099 with staff W-2?
Yes-both in one workflow.
How long does migration take?
Usually 5-7 business days.
Can we get consolidated reports by entity/region/property?
Yes.
Managing property management payroll?
Our payroll services for property managers simplify multi-state tax filings, contractor payments, and compliance-so you can focus on managing properties.
Need reliable payroll management?
Our payroll processing services make it easy to handle taxes, payments, and filings-so you can focus on your business.
Looking for straightforward payroll pricing? Our plans start at $40/month base + $6 per employee/month, with no per-run fees. Get your first month of bookkeeping free when you sign up.
See Pricing.
Looking for payroll services tailored to your location? Our payroll processing services by location offer flat-rate pricing and compliance across all 50 states, including city-specific tax filings and support for remote teams.
Switching payroll providers? Our payroll setup and migration services make the transition smooth, accurate, and hassle-free.
Looking for transparent payroll pricing? Our payroll comparison page breaks down how RemoteBooksOnline stacks up against ADP, Gusto, QuickBooks, Paychex, and Square-no hidden fees, no per-run charges, and CPA-reviewed accuracy.
Stay organized and tax-ready year-round with our flat-rate monthly bookkeeping services.
If you’re behind on your books, our catch-up bookkeeping services can help you get current fast-no stress, no mess.
