QuickBooks Reconciliation Checklist – What to Review Each Month
Reconciling your accounts in QuickBooks every month doesn’t have to be overwhelming. With the right checklist, you can stay on track, stay accurate, and stay audit-ready.
Download Our Free Brochure →What to Review During Monthly Reconciliation
1. Bank and Credit Card Statements
Compare each transaction in QuickBooks with your actual bank or card statement. Match, check, and clear.
2. Merchant Payouts
Reconcile Stripe, Square, PayPal, or Amazon deposits against sales records. Adjust for fees and returns.
3. Outstanding Checks and Deposits
Look for uncashed checks or missing deposits that haven’t cleared.
4. Uncategorized Transactions
Review “Uncategorized Expense” or “Ask My Accountant” categories and assign the correct accounts.
Download Our Free Brochure →5. Duplicate Entries
Check for duplicates from imported bank feeds or manual entry mistakes.
Test Case
A tutoring company used this checklist after 9 months of skipped reconciliations. They:
- Recovered $4,000 in missed payments
- Found a duplicate rent charge posted twice for 3 months
- Filed taxes two weeks early with zero CPA corrections
Tax Readiness & Compliance
Each month of clean reconciliation ensures:
- Year-end reports are 90% done in advance
- Expenses are properly categorized for deductions
- You can respond confidently to any IRS audit or bank review
Want our team to handle this checklist for you? Explore our QuickBooks reconciliation services.
QuickBooks Reconciliation Services Across States
QuickBooks Reconciliation Services Across Key ZIPs
FAQs
How long should reconciliation take each month?
With proper systems, it should take less than 2 hours—or none if we’re doing it for you.
What tools do you use to reconcile merchant accounts?
We work with Stripe, PayPal, Amazon Seller Central, and most ecommerce platforms.
Do you clean up previous months if needed?
Yes. We specialize in catch-up reconciliation and full cleanup.
Whether you’re one month behind or twelve, RemoteBooksOnline keeps your QuickBooks reconciled and accurate.
