What Are the Daily Tasks a Bookkeeper Does?
Bookkeepers are the unsung heroes of every business – working behind the scenes to ensure your finances stay accurate, organized, and compliant. But what exactly do bookkeepers do every day?
This guide outlines the daily responsibilities of a bookkeeper, why each task matters, and how outsourcing can help you stay on top of your financials without doing it all yourself.
Why Daily Bookkeeping Matters
Bookkeeping isn’t just about filing receipts. It’s about keeping your business’s financial engine running smoothly – every single day. Skipping daily tasks can result in:
- Missed payments
- Overdrafts
- Inaccurate reports
- Tax headaches
- Lost business insights
Professional bookkeepers use software like QuickBooks or Xero to ensure your records stay up to date with minimal errors.
Daily Bookkeeping Tasks Checklist
Here are the most common tasks handled on a daily (or near-daily) basis:
1. Transaction Recording
Bookkeepers record each financial transaction – sales, expenses, deposits, withdrawals – in the correct account and with accurate descriptions.
2. Bank Feed Review
They review bank feeds synced to accounting software to match transactions with invoices, receipts, or bills. This keeps the books current and ensures nothing is missed.
3. Invoice Entry and Payment Recording
Incoming payments from customers are logged and matched to outstanding invoices, updating accounts receivable balances.
4. Bill Tracking and Vendor Payment Scheduling
Bookkeepers enter new bills, monitor due dates, and notify you of upcoming payments – helping avoid late fees and maintain vendor relationships.
5. Expense Categorization
Each expense is categorized properly – whether it’s marketing, rent, software, or office supplies – to support accurate reporting and tax deductions.
6. Receipt Uploads and Matching
Receipts are scanned, uploaded, and matched to bank transactions or bills for documentation and audit-readiness.
7. Monitoring Cash Flow
Bookkeepers keep an eye on cash inflows and outflows, flagging potential issues like low balances, overdue invoices, or large upcoming bills.
Weekly and Monthly Tasks That Rely on Daily Entries
While not every task is completed daily, many weekly or monthly reports depend on accurate daily bookkeeping:
- Bank and credit card reconciliations
- Payroll recording
- Profit and Loss (P&L) statement
- Balance Sheet and Cash Flow reports
- Sales tax tracking
- Financial snapshots for budgeting
RemoteBooksOnline handles all of these as part of our monthly bookkeeping packages, tailored to your business’s transaction volume and complexity.
Test Case: Salon Owner Gains Clarity with Daily Bookkeeping
Business: Independent hair salon with five stylists and dozens of daily POS transactions
Problem: Owner used Excel to track expenses and only updated books once a month. This led to cash flow surprises and tax-time panic.
Solution: Enrolled in RemoteBooksOnline’s full-service plan with daily bank feed monitoring.
Results:
- Transactions categorized daily in QuickBooks
- Cash flow monitored and alerts sent for overdraft risks
- Monthly reports delivered within 5 business days
- Owner now checks dashboard weekly instead of managing books manually
Frequently Asked Questions
Do bookkeepers really work daily?
Not always in-person or full-time, but yes – daily monitoring and transaction recording are essential for active businesses. This can be done by remote professionals.
What if my business has low transaction volume?
Even low-volume businesses benefit from weekly bookkeeping reviews to stay current and prepare for month-end reporting.
Is daily bookkeeping part of outsourced services?
Yes. At RemoteBooksOnline, our team monitors your books continuously to keep everything up to date, even if we only send reports monthly.
How do I send receipts and invoices?
We provide secure portals for uploading receipts or syncing them automatically from your POS or cloud storage.
Can I request specific daily alerts?
Yes. You can receive alerts for cash flow concerns, upcoming payments, or overdue invoices.
Let RemoteBooksOnline Handle Your Day-to-Day Books
You focus on running the business – we’ll keep your books current and clean. With flat monthly pricing and certified professionals, RemoteBooksOnline provides end-to-end daily bookkeeping support you can trust.
Explore our bookkeeping services or sign up for a free trial today.
