Bookkeeping for Creative Studios & Agencies
Make project margin visible
- Track time/expenses to projects
- Retainer vs. fixed-fee revenue recognition
- Utilization and margin by client each month
Tooling that helps
- QBO + Projects/Classes
- Time (Harvest/Toggl) and expense capture
- Proposal → invoice automation; AR follow-up
Pricing tiers
- Solo/small studio: $350-$800/mo
- 5-20 billable staff: $700-$1,500/mo
- Multi-office: $1,400-$2,500+/mo
Related: Best Startup Accounting Stack (2025) · Cost by State
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FAQs
How do we see profitability by project?
Enable project tracking for time and expenses, and recognize revenue consistently for retainers and fixed-fee work.
What KPIs matter most for agencies?
Utilization, effective hourly rate, client margin, AR days, and cash runway are common.
What’s a typical monthly cost?
From $350 to $2,500+ depending on headcount, project volume, and reporting depth.
