Why we Need Accountant for Childcare?
Running a childcare business is about more than just caring for kids—it’s also about staying compliant, managing staff, collecting tuition, and making sure you don’t fall behind on taxes. That’s why proper bookkeeping isn’t optional—it’s essential.
Whether you’re a home-based daycare or a multi-location preschool, having a trained bookkeeper (or outsourcing to a professional service) helps you focus on what matters most: delivering safe, high-quality childcare.
Why Childcare Businesses Struggle Without Bookkeeping
- Irregular income from tuition, subsidies, or part-time enrollment
- High expenses for staff, insurance, meals, supplies, and licensing
- Tax requirements including Form 8829 (home office) or local payroll filings
- Seasonal enrollments and late payments that impact cash flow
Trying to manage all of this in Excel or without a dedicated bookkeeping system can lead to tax problems, overdrafts, and business burnout.
What a Bookkeeper Does for Childcare Centers
- Tracks income by child, class, or location
- Categorizes expenses — like meals, toys, staff payroll, etc.
- Handles tuition tracking and follow-ups
- Prepares monthly reports so you know where the money is going
- Stays compliant with IRS rules and state subsidy programs
If you’re falling behind on your records, our catch-up bookkeeping service can help bring you current before tax season.
Real-World Case Study: Small Daycare, Big Savings
Client: A licensed in-home daycare in Florida
Problem: Owner was manually tracking tuition and receipts but missing deductible expenses and overpaying taxes.
Solution: They signed up for RemoteBooksOnline’s monthly bookkeeping service and got matched with a team that understands childcare.
Impact:
- Recovered $4,200 in missed deductions
- Got financial statements for licensing renewal
- Saved 6+ hours per week on spreadsheets and receipts
Why Outsourcing Makes Sense
Many childcare providers wear every hat—owner, teacher, cook, cleaner, and admin. By outsourcing your books to a firm like RemoteBooksOnline, you get:
- A dedicated team that knows the childcare business
- On-time financial reports for tax season or grant applications
- Access to your numbers 24/7 via our online portal
- Stress-free audits and renewals
We even support custom requests like subsidy reporting or parent receipt logs.
FAQs
Is bookkeeping required for a home daycare?
While not required by law, it’s essential for tax compliance, profitability, and grant eligibility. A clean chart of accounts shows you’re operating professionally.
Do you support QuickBooks or Wave?
Yes. RemoteBooksOnline can work with QuickBooks, Xero, Wave, and more—depending on your needs.
Can you help with payroll or tuition collection?
We handle bookkeeping but can work alongside payroll providers and tuition software like Brightwheel or Procare.
Want to know more about pricing? See how much bookkeeping typically costs.
Interested in white-label support for your CPA firm? Explore our white-label bookkeeping solution.
Behind on books? Try our catch-up bookkeeping plans.
Need Help Keeping Your Daycare Financially Organized?
Join the hundreds of childcare providers using RemoteBooksOnline.
Start your free month with our expert bookkeeping team today.
