Outsource Bookkeeping for Construction Companies: Stay on Top of Projects and Profits
Managing a construction company means juggling job sites, subcontractors, equipment, and vendor payments – often all at once. The last thing most builders have time for is reconciling accounts, tracking labor costs, or generating monthly reports.
Download Our Free Brochure →If your financials are falling behind, it may be time to outsource your bookkeeping.
Why Construction Companies Struggle With Bookkeeping
Construction bookkeeping is not like standard business accounting. It often includes:
- Job-by-job cost tracking
- Weekly payroll for labor and subcontractors
- Equipment rentals and material invoices
- Upfront deposits and retainage
- Progress billing and change orders
These complexities make it difficult for many small construction businesses to keep accurate, up-to-date books – especially without a dedicated accounting team.
Benefits of Outsourced Construction Bookkeeping
1. Save Time and Stay Focused on the Field
With outsourced bookkeeping, your financial records are handled while you focus on jobsites and clients.
2. Accurate Job Costing
Every labor hour and material expense is tracked by job, giving you better insight into profit margins and bid accuracy.
3. Catch-Up Services Available
Behind on your books? A qualified bookkeeping team can reconcile multiple months or even a full year quickly.
4. No Full-Time Overhead
Instead of hiring an in-house bookkeeper, you pay only for what you need – and scale services up or down.
5. Software Support
Whether you use QuickBooks Desktop, QuickBooks Online, or Xero, outsourced teams handle the tools you already work with.
What’s Included in Outsourced Services
- Job-costed expense tracking
- Bank and credit card reconciliations
- Subcontractor payment reporting
- Sales tax tracking
- Cleanup and catch-up bookkeeping
- Monthly financial statements (P&L, balance sheet, cash flow)
Real Case Example:
A general contractor was six months behind on their bookkeeping and had no visibility into job profitability. After outsourcing to our team, we reconciled all accounts, corrected vendor categorization, and delivered clean monthly reports – within five business days. The contractor was then able to submit accurate taxes and use real-time data to bid competitively.
Is It Time to Outsource?
You should consider outsourced bookkeeping if:
- You’re behind on your books
- You’re not confident in your job profitability numbers
- Your CPA charges extra to sort through disorganized records
- You want to avoid hiring full-time office staff
Call to Action:
If you run a construction business and bookkeeping is getting in the way of managing jobs, it’s time to hand it off.
We specialize in bookkeeping for contractors, builders, and trades — including catch-up work, job costing, and software support.
Schedule your free construction bookkeeping consultation
FAQs
Do you handle job costing in QuickBooks?
Yes. We track expenses by job and class to give you accurate reports on labor, materials, and subcontractors.
Can you catch up my books before tax deadlines?
Absolutely. Most cleanup jobs are completed in under a week, depending on the number of months behind.
Will I still have access to my financials?
Yes. You retain full access to your QuickBooks or Xero account. We simply handle the entries, reconciliations, and reports for you.
