How Much Does Nonprofit Bookkeeping Cost? A Full Guide with Pricing and Real Example
How Much Does Nonprofit Bookkeeping Cost?
For nonprofit organizations, bookkeeping is more than a compliance task-it’s essential to gaining and maintaining trust with donors, grant providers, and your board. But how much should you expect to pay for nonprofit bookkeeping services?
Download Our Free Brochure →Bookkeeping services for nonprofits typically start at $150 per month. Pricing can vary based on the size of the organization, the complexity of your funding sources, and whether your provider has specific nonprofit accounting experience.
Average Nonprofit Bookkeeping Rates
Here’s a general breakdown of what nonprofits might expect to pay:
Basic bookkeeping: $150 to $250/month
Bookkeeping plus payroll or grant tracking: $250 to $400/month
Full-service (includes donor tracking, 990 support, financial reporting): $400 to $700+/month
Organizations in larger cities or with higher transaction volumes may pay more. Some bookkeepers also charge hourly rates between $30 and $60, but most nonprofits prefer flat monthly pricing for predictable budgeting.
Case Study: How One Nonprofit Got Back on Track
A small community nonprofit in North Carolina with a $250,000 annual budget found itself in trouble after their volunteer treasurer left. They were eight months behind on books and unable to track restricted donations properly-just as they were preparing for a new grant cycle.
Remote Books Online took over and completed the following:
- Caught up eight months of financials
- Segmented income by donation type and grant restrictions
- Set up accurate, monthly CPA-reviewed reports
- Enabled the nonprofit to prepare a complete and accurate audit package
The organization now pays under $200 per month and has full visibility into its finances-without hiring a full-time bookkeeper.
What Makes Nonprofit Bookkeeping Unique?
Unlike traditional businesses, nonprofits must:
Download Our Free Brochure →- Track restricted vs. unrestricted funds
- Comply with grant reporting standards
- Handle in-kind donations properly
- Prepare IRS Form 990 annually
It’s essential to hire a bookkeeper who understands fund accounting and nonprofit financials. A mistake in how donations are categorized or how expenses are reported can put funding-and your tax-exempt status-at risk.
FAQs
Do nonprofits need full-time bookkeepers?
Most do not. Outsourced bookkeeping offers professional-grade support at a fraction of the cost.
Can Remote Books Online catch up our books?
Yes. We offer specialized catch-up bookkeeping services for nonprofits that have fallen behind.
Do you offer donor and grant tracking?
Yes. We tailor reporting to reflect the specific structure of your funding sources.
Why Choose Remote Books Online
Remote Books Online provides flat-rate bookkeeping services starting at $150 per month. We are QuickBooks and Xero certified, and our books are reviewed monthly by CPA teams to ensure quality and compliance.
Our services include:
- Accurate, monthly bookkeeping
- CPA-reviewed financials
- Donor, grant, and program-based reporting
- No setup fees, no contracts
- Catch-up services available
Get Started with Your First Month Free
We understand the unique challenges nonprofits face. Let us take bookkeeping off your plate, so you can focus on your mission.
Call us at 1-800-583-0148 or visit remotebooksonline.com to schedule your free consultation today.
