How Much Do Virtual Bookkeepers Charge? A Cost Breakdown for Small Business Owners
Virtual bookkeepers offer an affordable, flexible solution for small businesses to stay on top of their finances without the overhead of hiring in-house staff. But how much should you expect to pay? This guide breaks down the typical pricing, factors that influence cost, and includes a real-life example to help you decide if a virtual bookkeeper is right for your business.
Download Our Free Brochure →Industry-Specific Example (Healthcare – Arizona):
A small dental practice in Phoenix, Arizona, handles hundreds of transactions each month-from patient payments to vendor invoices. Instead of hiring a full-time bookkeeper at $50,000/year plus benefits, the owner uses a virtual bookkeeper for 15 hours a month at $25/hour. That’s just $375/month-less than 10% of the cost of a full-time hire.
Test Case – Small Retail Business (New York):
Business: Online Clothing Boutique
Location: Albany, NY
Monthly Revenue: $18,000
Volume: 100-150 transactions/month
Solution: Virtual bookkeeper for reconciliations, payroll entries, and financial reports.
Time Required: ~10 hours/month
Cost: $20/hour × 10 = $200/month
Download Our Free Brochure →Outcome: Owner saved over $12,000 annually compared to hiring an in-house bookkeeper, while staying tax-ready year-round.
State Tax Reference – New York:
In New York, sales tax filings are due quarterly for many small businesses. A virtual bookkeeper ensures all sales transactions are tracked, categorized, and reported properly to meet NYS tax compliance deadlines without penalty.
Looking to cut costs without cutting corners?
Get a free consultation from RemoteBooksOnline and discover how much you could save with professional virtual bookkeeping.
Schedule a Free Consultation »
Virtual Bookkeeping Costs by State
- Virtual Bookkeeping in New York
- Virtual Bookkeeping in Arizona
- Virtual Bookkeeping in California
- Virtual Bookkeeping in Florida
- Virtual Bookkeeping in Texas
Virtual Bookkeeping Costs in Major U.S. ZIP Codes
- 10001 (New York, NY)
- 85001 (Phoenix, AZ)
- 94105 (San Francisco, CA)
- 33101 (Miami, FL)
- 73301 (Austin, TX)
FAQs:
How much does a virtual bookkeeper cost per month?
Most small businesses spend between $150 and $500 per month depending on the volume and complexity of their bookkeeping.
Are virtual bookkeepers reliable?
Yes. Reputable services like RemoteBooksOnline offer trained professionals, daily backups, and secure access to your financials.
Do I need to buy software separately?
No—most virtual bookkeeping services include cloud software in your plan or work with platforms you already use like QuickBooks Online or Xero.
Can I use a virtual bookkeeper even if I’m behind on books?
Absolutely. Many virtual bookkeepers offer catch-up bookkeeping services tailored for businesses with overdue books.
Is a virtual bookkeeper a good fit for my industry?
Virtual bookkeepers work with businesses in retail, medical, e-commerce, legal, consulting, and more. If your transactions are mostly digital, a virtual bookkeeper is likely a great fit.
Ready to get expert bookkeeping without the high costs?
Outsource your bookkeeping to RemoteBooksOnline and focus on growing your business-without worrying about your books.
