Keeping in mind the double-entry bookkeeping system, every firm must have two charts of accounts: one to record the credit entry, and the other to record the debit entry of the transaction incurred.
How Detailed Should a Chart of Accounts be?
A proper and organized Chart of Accounts must have the five basic types of accounts and a brief description next to every account, so it makes it easier for other users to understand.
How do you Categorize a Chart of Accounts?
The chart of accounts is generally categorized alphabetically. Some firms also choose to categorize it numerically to make the recording of transactions easier. The alphanumeric method can also be used.
How do you Clean up a Chart of Accounts?
To clean up a COA, you need to sort the accounts first. Next, you must activate the accounts and products/services, and lastly merge all the accounts. After this, you can add new products and services to your accounts.
How does Chart of Accounts Work?
Every transaction incurred in the business is recorded under one specific type of account or sub-account. Later, a register is created for every account where in you can access all the transactions recorded under any certain account.
Is GL Same as Chart of Accounts?
Under General Ledger, the transactions can only be recorded whereas, under Chart of Accounts, all the recorded transactions can also be categorized, which makes the data more comprehensible.
Is it Necessary to Use a Chart of Accounts?
Yes, it is necessary because the Chart of Accounts structures the finances of a firm in a simplified manner. It helps business owners to segregate transactions based on several types of accounts, making it comprehensive and organized, which is important to maintain a small business smoothly.
What Accounts can be Deleted from the Chart of Accounts?
To clean up your COA you can delete the accounts that you have never used and the accounts that have been inactive for an extended time. It is good to refresh your COA every 3 months to ensure it is cleaned up.
What are the Types of Accounts Under COA?
The five major types of accounts under the Chart of Accounts are Assets, Liabilities, Revenue, Expense, and Equity. Some firms add more types of accounts to this list as per their needs and requirements.
What does a Chart of Accounts Not Include?
To ensure that you do not end up messing up your Chart of Accounts, there are certain don’ts that you must follow. A COA has all the transactions recorded but it never has the number of transactions or account balances.
What Factors Affect the Design of a Chart of Accounts?
There are several factors that affect the design of the Chart of Accounts. These factors include laws and regulations, nature of business, size of business, management needs, financial practices of business, etc.