Best Virtual Bookkeeping Services Company in Florida

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Your business isn’t bookkeeping. But ours is. Let us take care of it for you.

  • We quickly and easily help you get your books up-to-date and ready for taxes, loans, or other transactions, for a clear picture of your business’s financial situation
  • Our convenient, bookkeeping services online start as low as $95 a month and are provided by Certified QuickBooks ProAdvisors and Xero-Certified Advisors
  • We include accounting software and automated and secure encrypted monthly bank statement downloads
  • We have your needs covered with back bookkeeping, real-time bookkeeping, payroll, and full- or part-time bookkeepers, so you can get back to doing what you do best
  • We'll reconcile one month of your books for free, so you’ll see exactly how we remove the stress and frustrations of bookkeeping from you


Quickbooks Certified Proadvisor Online

Quickbooks Certified Proadvisor Advanced Online

Intuit Authorized Reseller

Citrix ShareFile

Xero Platinum Partner

Xero Partner

Xero Certified Advisor

We support you with QuickBooks and Xero accounting and small business bookkeeping software programs

Quickbooks logo appears on the left side.

Quickbooks is the accounting software package developed by Intuit and geared towards small and medium-sized businesses.

Xero logo appears on the right side.

Xero is a cloud-based accounting software platform for small and medium-sized businesses.


We Cater the Best Virtual Bookkeeping Services in Florida!

Achieving stable finances is crucial for any successful business, as it allows for accurate and reliable financial records. A clear understanding of your business’s financial standing is vital for securing funding, driving expansion, and maintaining the organization’s reputation. However, managing your finances should not be taken lightly, as it is a significant aspect of your business. Virtual bookkeeping services can be a game-changer for businesses, leveraging digital tools and technology to handle bookkeeping tasks remotely. By outsourcing your bookkeeping needs to a virtual bookkeeping service provider, you gain secure access to your client’s financial information through digital platforms and perform a wide range of bookkeeping activities, such as tracking transactions, categorizing expenses, reconciling accounts, and generating financial reports.

Virtual bookkeeping services offer numerous benefits, including access to the expertise of professional bookkeepers without the need to hire and train an in-house team. These bookkeepers are well-versed in bookkeeping best practices and possess extensive knowledge of financial management, bringing a level of skill and accuracy to your financial records that can be difficult to achieve internally. Virtual bookkeeping services also provide flexibility and convenience, allowing you to review and monitor your financial records from anywhere, at any time. This flexibility ensures that you stay informed and can make timely decisions based on real-time financial information.

Moreover, virtual bookkeeping services offer cost savings, eliminating the need for additional office space, equipment, and employee benefits associated with hiring an in-house bookkeeper. You only pay for the bookkeeping services you require, allowing you to allocate your financial resources to other critical areas of your business.

Another advantage of virtual bookkeeping services is the ability to scale your services as your business grows. Whether you are a small startup or an established enterprise, virtual bookkeeping services can accommodate your evolving needs and provide additional support to ensure your financial management remains efficient and accurate. In conclusion, virtual bookkeeping services offer a modern and effective solution for managing your business finances, allowing you to focus on driving your business forward while maintaining accurate and reliable financial records.

Tasks of a Virtual Bookkeeper

A virtual bookkeeper plays a crucial role in ensuring accurate financial record-keeping and supporting the overall financial management of a business. Their expertise and attention to detail are essential in maintaining reliable financial records and providing valuable insights to business owners. Here are some key tasks typically handled by a virtual bookkeeper:

Data Entry

One of the primary responsibilities of a virtual bookkeeper is data entry. They meticulously enter financial transactions into the bookkeeping software, including invoices, receipts, sales, expenses, and other relevant information. Accurate data entry forms the foundation of maintaining reliable and up-to-date financial records.

Bank Reconciliation

Bank reconciliation is a critical task performed by a virtual bookkeeper. They reconcile the client’s bank and credit card statements with the recorded transactions in the bookkeeping software. This involves comparing the transactions in the bank statements to those in the software, identifying discrepancies, and making necessary adjustments. Bank reconciliation ensures that the financial records accurately reflect the business’s actual cash flow.

Categorization and Classification

To organize financial information effectively, the virtual bookkeeper categorizes and classifies transactions based on the client’s chart of accounts. This process ensures that income sources, expenses, assets, liabilities, and equity are properly labeled and organized. Categorization and classification provide valuable insights into the different components of the business’s financial position.

Accounts Payable and Receivable

Managing accounts payable and receivable is another crucial responsibility of a virtual bookkeeper. They handle the accounts payable process by tracking and recording vendor invoices, processing payments, and maintaining accurate records of outstanding payments. Similarly, they manage accounts receivable by recording customer invoices, tracking payments, and following up on any outstanding invoices. Effective management of accounts payable and receivable ensures smooth cash flow operations.

Financial Reporting

Generating various financial reports is a key task of a virtual bookkeeper. They prepare reports such as balance sheets, income statements, cash flow statements, and customized reports as required by the client. These reports provide a snapshot of the business’s financial health and performance, enabling business owners to make informed decisions based on accurate financial information.

Expense Tracking and Management

A virtual bookkeeper tracks and categorizes business expenses to monitor spending and ensure accurate record-keeping. They play a vital role in managing expenses by analyzing spending patterns, identifying cost-saving opportunities, and providing insights to optimize the business’s financial performance. This helps business owners make informed financial decisions and control expenses effectively.

Tax Support

Virtual bookkeepers often assist with tax-related tasks. They prepare financial information for tax filings, generate tax reports, and ensure compliance with tax regulations. They may work closely with the client’s tax advisor or accountant during tax seasons to provide accurate financial data and support tax planning.

Communication and Collaboration

Effective communication and collaboration are essential for a virtual bookkeeper. They interact with clients to address queries, provide financial insights, and collaborate on financial matters. They may also coordinate with other team members or the client’s accountant to ensure smooth financial operations and maintain accurate financial records.

A virtual bookkeeper’s expertise is invaluable in maintaining accurate financial records, making informed financial decisions, and staying compliant with financial regulations. By entrusting your bookkeeping tasks to a virtual bookkeeper, you can focus on running your business while knowing that your financial management is in capable hands.

Benefits of Virtual Bookkeeping Services

Virtual bookkeeping services offer numerous benefits to businesses. Let’s explore the advantages of virtual bookkeeping services in relation to the mentioned aspects:


Virtual bookkeeping services provide businesses with the flexibility to scale their bookkeeping resources as needed. Whether your business experiences seasonal fluctuations or rapid growth, virtual bookkeepers can easily adapt to meet changing demands. They can increase or decrease their involvement based on your requirements, ensuring that you have the right level of support at any given time. This flexibility allows you to maintain efficient financial operations without the hassle of hiring and managing additional staff.

Business Expansion

Virtual bookkeeping services are well-suited for businesses expanding into new markets or locations. With virtual bookkeepers, you can efficiently manage your financial records and reporting, regardless of your physical location. They can seamlessly handle the bookkeeping tasks for new branches or subsidiaries, ensuring consistency in financial processes and enabling you to focus on the operational aspects of your expansion. This scalability and geographic independence make virtual bookkeeping services an ideal choice for businesses with growth ambitions.

Accurate Financial Reporting

Virtual bookkeepers are skilled professionals who ensure accurate financial reporting. They follow best practices and employ advanced bookkeeping software to generate reliable financial statements, allowing businesses to make informed decisions based on up-to-date and accurate financial information. With virtual bookkeeping services, you can rely on timely and accurate financial reports, including balance sheets, income statements, and cash flow statements. This helps you track your business’s financial performance, identify trends, and make strategic decisions that drive growth and profitability.

Access to Experts

Virtual bookkeeping services provide access to a team of experienced bookkeeping professionals. You benefit from their expertise, knowledge of accounting regulations, and proficiency in bookkeeping practices without the need to hire and train in-house staff. Virtual bookkeepers stay updated with the latest industry trends, ensuring that your financial records are compliant with relevant accounting standards. Their expertise also extends to offering financial insights and recommendations, helping you optimize your financial processes, control costs, and maximize profits.

Fully Monitored Finances

With virtual bookkeeping, businesses gain a comprehensive view of their financial health. Virtual bookkeepers track and monitor financial transactions, perform regular reconciliations, and generate detailed financial reports. This ensures that your finances are closely monitored and enables early identification of any irregularities or discrepancies. By having a dedicated virtual bookkeeper overseeing your financial records, you can have peace of mind knowing that your financial data is accurate, complete, and up-to-date. This level of monitoring is essential for making informed financial decisions, identifying potential issues, and implementing timely corrective actions.


Virtual bookkeeping services are a cost-effective solution for businesses. By outsourcing bookkeeping tasks, you save on the costs associated with hiring and training an in-house bookkeeping team. Virtual bookkeepers typically offer flexible pricing models that align with your business’s needs. You can choose a package that suits your budget and only pay for the specific services you require. This cost efficiency allows you to redirect your financial resources to other critical areas of your business, such as marketing, product development, or customer service.

Remote Books Online: Virtual Bookkeeping Experts

Remote Books Online offers professional virtual bookkeeping services tailored to meet the unique financial needs of businesses in the dynamic Florida market. Our team consists of highly experienced professionals with in-depth knowledge of accounting and financing, staying updated with the latest industry regulations. By entrusting us with your financial management, you can focus on managing and growing your business. Our services include data entry, bank reconciliation, accounts payable and receivable, financial reporting, and more.

Our team ensures precision and accuracy in your financial records, providing you with the financial insights necessary for informed business decisions. Our virtual bookkeeping services streamline financial processes and provide a secure platform for communication and collaboration. By outsourcing your bookkeeping needs to us, you can save on the costs associated with hiring and training an in-house team. Our flexible pricing options ensure that you receive professional bookkeeping services without breaking the bank, allowing you to allocate your financial resources to other critical areas of your business.

In conclusion, Remote Books Online is the best choice for business owners in Florida seeking hassle-free financial management. With our experienced professionals, tailored solutions, streamlined processes, and cost-effective approach, we are dedicated to providing the highest level of service and support. Contact us today to experience the benefits of professional virtual bookkeeping services in Florida.

Remote Books Online Plan Options

Choose from three affordable and flexible options. We work with you to customize bookkeeping solutions based on your specific business needs and budget. All of our plans come with a dedicated, certified bookkeeper.

One checking account (includes accounting software subscription fee)
Two to nine bank accounts ($130 to $585 includes accounting software subscription fee)
Custom solution with a dedicated part-time bookkeeper that is a Certified QuickBooks Pro or Xero-Certified Advisor


Why Choose Remote Books Online?

Dedicated Bookkeepers

You will be assigned a dedicated bookkeeper and meet with one of our lead accountants. (All of our dedicated lead accountants have a minimum education of a four-year accounting degree.)

Our automated and secure web service will download your statements every month and send them to your dedicated lead bookkeeper. The bookkeeper imports the bank statements into your QuickBooks Online account or QuickBooks desktop account, which categorizes the monthly transactions and prepares the necessary financial statements. If you have any questions or changes, don’t worry. We’re only a phone call away. You’ll quickly find that there’s no need to have “a bookkeeper near me” when you can call or send an email to your dedicated lead accountant and receive a same-day response. Remote Books Online’s web service means we don’t have to be local to provide you with unmatched service and response.

Flexible Pricing

We customize bookkeeping service rates based on your specific business needs.

  • Beginners at $95 a month: One checking account (includes Essentials QBO subscription fee, a $35 value).
  • Intermediate at $130 a month to $585 a month: Two to nine bank accounts (also includes the QBO subscription fee).
  • Enterprise for $650 a month: Custom solution with a dedicated part-time bookkeeper that is a Certified QuickBooks Pro or Xero-Certified Advisor

Back Bookkeeping

Behind on your books? No need to worry! Back bookkeeping services help you get fully caught up with tax-ready financials in less than a week.

  • You’ll get accounting of all business expenses for the entire year.
  • You’ll get accounting of sales and deposits for the entire year.
  • You'll receive reconciliation of business bank accounts for the entire year.
  • You'll get year-end financial reports: Profit & Loss Statement, Balance Sheet, and Income Statement.

Tax-Ready Financials

Remote Books Online gets your bookkeeping completed and financial statements ready for filing taxes.

  • First, your dedicated lead accountant will contact you when your books are ready for review.
  • After review, we will develop a year-end financial package containing all of the financial statements you and your CPA need to file your taxes.
  • At any time, if your CPA has questions or needs any adjustments to your books, your dedicated lead accountant will work directly with your CPA to sort everything out—saving you from being the middleman.

Data Security

We take the security and privacy of our customers seriously. We protect your data with 256-bit SSL/TLS encryption—the same level of encryption as online banking.

  • You get Citrix ShareFile Document Storage with AES 256-bit encryption and SSAE 16 audited data centers.
  • You get apps and tools to securely and electronically transfer your statements to Citrix ShareFile.
  • You have an in-house certified QuickBooks ProAdvisor to manage your books.
  • Your dedicated lead accountant will answer all your questions.

State-of-the-Art Solution

Remote Books Online is not just a bookkeeping service, it’s a solution. We’ve brought together the best product (Cloud Accounting Software), best process (Next-Gen Process Flow), and best people (Certified Bookkeeping Team), into one efficient and cost-effective program saving you time and frustration.

Bookkeeping is often a pain point for entrepreneurs, small businesses, and startups. Remote Books Online takes away your pain and frustration with affordable, flexible, and accurate bookkeeping solutions for businesses of all shapes and sizes. No business is too big, too small, or too unique for our monthly bookkeeping service.

Get Your First Month of Bookkeeping for FREE!