Switch from QuickBooks Payroll

QuickBooks Payroll can work well for businesses already using QuickBooks, but some owners want more hands-on payroll support and better bookkeeping coordination. RemoteBooksOnline helps manage payroll processing, payroll tax filings, direct deposit, W-2 and 1099 support, multi-state payroll, and payroll reporting aligned with your books.

See Payroll Pricing
See Payroll Pricing

Why Small Businesses Switch from QuickBooks Payroll

QuickBooks Payroll is commonly used by small businesses because it connects with QuickBooks accounting. But payroll still needs to be reviewed, processed, reconciled, and reported correctly. Many business owners do not want to manage payroll details, employee changes, payroll taxes, year-end forms, and bookkeeping cleanup on their own.RemoteBooksOnline helps small businesses move from payroll software management to payroll service support. If we already handle your bookkeeping, switching from QuickBooks Payroll can make payroll easier to manage because the same team can help coordinate payroll reports, wages, employer taxes, reimbursements, contractor payments, and payroll liabilities with your books.This is especially useful for owners who want to keep QuickBooks as their accounting system but want RBO to manage the payroll workflow.

What You Get with RemoteBooksOnline Payroll

Payroll Processing

Run payroll for employees and contractors based on your payroll schedule and employee setup.

Direct Deposit

Support employee direct deposit so payroll is processed electronically and on time.

Payroll Tax Filings

Help manage federal and state payroll tax filings, payroll liabilities, and required payroll reporting.

Bookkeeping Alignment

Help ensure payroll wages, taxes, deductions, and liabilities are recorded properly in your books.

W-2 and 1099 Support

Support year-end payroll forms for employees and contractors.

Multi-State Payroll

Support payroll needs for businesses with employees across multiple states.

QuickBooks Payroll vs RemoteBooksOnline Payroll

Create comparison table:

Payroll NeedQuickBooks PayrollRemoteBooksOnline Payroll
Payroll softwareAvailablePayroll service with support
QuickBooks accounting connectionBuilt for QuickBooks usersCan coordinate with bookkeeping workflows
Payroll processingAvailableAvailable
Direct depositAvailableAvailable
Payroll tax filingsAvailable depending on plan and setupAvailable with payroll filing support
W-2 and 1099 supportAvailableAvailable
Bookkeeping coordinationMay still require owner or bookkeeper reviewBuilt to coordinate with RBO bookkeeping
Best fitBusinesses comfortable managing payroll inside QuickBooksBusinesses wanting payroll handled with bookkeeping alignment

You Can Keep QuickBooks and Still Let RBO Help With Payroll

Switching from QuickBooks Payroll does not mean you need to stop using QuickBooks for accounting. Many small businesses want to keep QuickBooks as their accounting platform while getting more help with payroll processing, payroll tax filings, payroll reporting, and reconciliation. RemoteBooksOnline can help coordinate payroll with your bookkeeping workflow so payroll data is reflected correctly in QuickBooks, including wages, employer taxes, deductions, reimbursements, contractor payments, and liabilities.

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Switching from QuickBooks Payroll Can Be Straightforward

Step 1

Review Your Current QuickBooks Payroll Setup

We review your employee count, payroll frequency, payroll states, tax setup, and year-to-date payroll information.

Step 2

Collect Payroll Information

We identify the employee, tax, banking, deduction, contractor, and prior payroll records needed for setup.

Step 3

Plan the Transition

We help coordinate the move from QuickBooks Payroll so payroll can continue with minimal disruption.

Step 4

Align Payroll with Bookkeeping

Payroll reports can be coordinated with bookkeeping so wages, payroll taxes, reimbursements, and liabilities are recorded properly.

Step 5

Prepare Your Payroll Quote

We prepare pricing based on your employee count, states, and payroll needs.

When Switching from QuickBooks Payroll Makes Sense

You Want More Payroll Support

You want help managing payroll instead of handling everything yourself inside payroll software.

You Want Cleaner QuickBooks Reporting

You want payroll wages, taxes, deductions, and liabilities recorded properly in your books.

You Need Multi-State Payroll Support

You have employees in more than one state and want help coordinating payroll requirements.

You Want Clear Monthly Pricing

You want payroll pricing that is easy to understand and based on employee count and states.

You Want Help With Year-End Payroll

You want support for W-2, 1099, and payroll reporting needs.

You Already Use RBO Bookkeeping

You want payroll and bookkeeping coordinated by one financial back-office team.

Simple Payroll Pricing

RemoteBooksOnline payroll is designed with clear monthly pricing. Full Payroll is $50 per month plus $7 per employee. Basic Payroll is $40 per month plus $6 per employee. Additional states are $10 per month per state. There are no per-run payroll fees.

See Payroll Pricing

Helpful Resources Before You Switch

Before moving from QuickBooks Payroll or any other payroll provider, review the information needed for migration and the timing of your switch.Learn more about payroll migration checklist how to switch payroll providers payroll comparison payroll get a quote

Ready to Review Your QuickBooks Payroll Setup?

If you are using QuickBooks Payroll and want more hands-on payroll support connected to your bookkeeping, request a payroll quote. Our team will review your employee count, payroll frequency, states, current setup, and bookkeeping needs.

Get My Payroll QuoteSee Payroll Pricing

Frequently Asked Questions

Yes. RemoteBooksOnline can review your current QuickBooks Payroll setup and help plan the transition based on your employee count, payroll frequency, payroll states, tax setup, and year-to-date payroll information.

Yes. Switching payroll support does not mean you need to stop using QuickBooks for accounting. RemoteBooksOnline can help coordinate payroll reporting with your bookkeeping workflow.

The goal is to plan the transition carefully so payroll can continue without disruption. Timing depends on payroll schedule, employee records, tax setup, prior payroll information, and number of states.

Typical information includes employee details, payroll frequency, tax account information, bank information, year-to-date payroll records, deduction details, contractor information, and prior payroll reports.

Yes. Payroll reports can be coordinated so wages, employer taxes, deductions, reimbursements, contractor payments, and liabilities are properly reflected in your books.

Yes. RemoteBooksOnline payroll services include direct deposit support for employee payroll.

Yes. Payroll services include support for federal and state payroll tax filings based on your payroll setup and state requirements.

Yes. RemoteBooksOnline supports businesses with payroll needs in more than one state. Additional states may be priced separately based on the payroll plan.

Full Payroll is $50 per month plus $7 per employee. Basic Payroll is $40 per month plus $6 per employee. Additional states are $10 per month per state. There are no per-run payroll fees.

Yes. RBO payroll is a good fit for businesses that use QuickBooks but want more hands-on payroll support and better bookkeeping coordination.

Need Predictable Payroll Pricing? Flat-rate payroll pricing for small businesses with unlimited payroll runs, tax filings, direct deposit, and compliance support.
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