Switch from Paychex Payroll
If Paychex feels more than your small business needs, RemoteBooksOnline can help you move to payroll services built around simple pricing, payroll tax filings, direct deposit, W-2 and 1099 support, multi-state payroll, and bookkeeping alignment.
Get My Payroll Quote See Payroll PricingWhy Small Businesses Switch from Paychex
Paychex is a well-known payroll provider, but some small businesses want a simpler payroll experience that works more closely with their bookkeeping. Payroll affects wages, employer taxes, employee deductions, contractor payments, benefits, reimbursements, payroll liabilities, and month-end reporting. When payroll is handled separately from bookkeeping, business owners often deal with extra coordination, delayed reports, and reconciliation cleanup. RemoteBooksOnline helps small businesses bring payroll and bookkeeping closer together so payroll activity is reflected properly in the books. For existing RemoteBooksOnline bookkeeping clients, switching from Paychex can make payroll easier to manage with fewer vendor handoffs.
What You Get with RemoteBooksOnline Payroll
Payroll Processing
Run payroll for employees and contractors based on your payroll schedule and business needs.
Direct Deposit
Support employee direct deposit so payroll is processed electronically and on time.
Payroll Tax Filings
Help manage federal and state payroll tax filings, payroll liabilities, and required payroll reports.
Bookkeeping Alignment
Help ensure payroll wages, taxes, deductions, reimbursements, and liabilities are recorded properly in your books.
Multi-State Payroll
Support payroll needs for businesses with employees across multiple states.
W-2 and 1099 Support
Support year-end payroll forms for employees and contractors.
Paychex vs RemoteBooksOnline Payroll
Create comparison table:
| Payroll Need | Paychex | RemoteBooksOnline Payroll |
|---|---|---|
| Payroll processing | Available | Available |
| Direct deposit | Available | Available |
| Payroll tax filings | Available | Available with payroll filing support |
| W-2 and 1099 support | Available | Available |
| Multi-state payroll | Available depending on setup | Available with multi-state support |
| Bookkeeping coordination | May require separate coordination | Built to coordinate with RBO bookkeeping |
| Pricing model | May vary by package and services | Clear monthly pricing with employee-based pricing |
| Best fit | Businesses needing a large payroll provider | Small businesses wanting payroll and bookkeeping handled together |
Switching from Paychex Can Be Planned Carefully
Many businesses stay with a payroll provider because they are worried about switching. RemoteBooksOnline can help review your current Paychex setup and identify the information needed to move payroll carefully.
Review Your Current Paychex Setup
We review your employee count, payroll frequency, payroll states, tax setup, and year-to-date payroll information.
Prepare Your Payroll Quote
We prepare pricing based on your employee count, number of states, and service needs.
Collect Payroll Information
We help identify the employee, tax, banking, deduction, contractor, and prior payroll records needed for setup.
Plan the Payroll Transition
We help coordinate the move from Paychex so payroll can continue with minimal disruption.
Align Payroll with Bookkeeping
Payroll reports can be coordinated with your bookkeeping workflow so wages, taxes, deductions, and liabilities are recorded properly.
Why RBO Payroll Works Well for Existing Bookkeeping Clients
If RemoteBooksOnline already handles your bookkeeping, payroll becomes a natural add-on. Payroll is not separate from your financial reporting. Every payroll run affects expenses, taxes, liabilities, cash flow, and month-end close. With RBO payroll, payroll activity can be coordinated with your bookkeeping services, accounting services, payroll reports, and reconciliation process. That means fewer handoffs, cleaner books, and better visibility into payroll costs. Learn more about Payroll Processing Services , Payroll Migration Checklist
When Switching from Paychex Makes Sense
You Want Simpler Payroll Support
You want payroll support that is easier to coordinate with your bookkeeping team.
You Already Use RBO Bookkeeping
You want payroll and bookkeeping coordinated by one financial back-office partner.
You Want Clear Monthly Pricing
You want payroll pricing that is simple, transparent, and based on employee count and states.
You Want Cleaner Month-End Reporting
You want payroll wages, taxes, deductions, reimbursements, and liabilities reflected properly in your books.
You Need Payroll Tax Filing Support
You want support for federal and state payroll tax filings and payroll reporting.
You Want Help With Migration
You want help reviewing your current Paychex setup and moving payroll carefully.
Simple Payroll Pricing
RemoteBooksOnline payroll is designed with clear monthly pricing. Full Payroll is $50 per month plus $7 per employee. Basic Payroll is $40 per month plus $6 per employee. Additional states are $10 per month per state. There are no per-run payroll fees.
Helpful Resources Before You Switch
Before moving from Paychex or any other payroll provider, it helps to review what payroll records are needed, when to switch, and how employee and tax information should be prepared.
Ready to Review Your ADP Payroll Setup?
If you are using ADP and want a simpler payroll option connected to your bookkeeping, request a payroll quote. Our team will review your employee count, payroll frequency, current payroll setup, states, and bookkeeping needs.
Frequently Asked Questions
Can I switch from Paychex to RemoteBooksOnline payroll?
Yes. RemoteBooksOnline can review your current Paychex payroll setup and help plan the transition based on your employee count, payroll frequency, payroll states, tax setup, and year-to-date payroll information.
Is RemoteBooksOnline payroll a good fit for small businesses?
Yes. RemoteBooksOnline payroll is designed for small businesses that want payroll processing, payroll tax filing support, direct deposit, year-end forms, multi-state payroll, and bookkeeping alignment.
Will switching from Paychex interrupt payroll?
The goal is to plan the transition carefully so payroll can continue without disruption. Setup timing depends on your payroll schedule, employee records, tax setup, prior payroll information, and number of states.
What information is needed to move from Paychex?
Typical information includes employee details, payroll frequency, tax account information, bank information, year-to-date payroll records, deduction details, contractor information, and prior payroll reports.
Can payroll be aligned with my RBO bookkeeping?
Yes. If RemoteBooksOnline handles your bookkeeping, payroll reports can be coordinated so wages, employer taxes, deductions, reimbursements, contractor payments, and liabilities are reflected properly in your books.
Does RemoteBooksOnline support direct deposit?
Yes. RemoteBooksOnline payroll services include direct deposit support for employee payroll.
Does RemoteBooksOnline handle payroll tax filings?
Yes. RemoteBooksOnline payroll includes support for federal and state payroll tax filings based on your payroll setup and state requirements.
Can RemoteBooksOnline support multi-state payroll?
Yes. RemoteBooksOnline can support businesses with payroll needs in more than one state. Additional states may be priced separately based on the payroll plan.
How much does RBO payroll cost?
Full Payroll is $50 per month plus $7 per employee. Basic Payroll is $40 per month plus $6 per employee. Additional states are $10 per month per state. There are no per-run payroll fees.
Should I switch from Paychex at the beginning of the year?
The beginning of the year can be a clean time to switch, but businesses may also switch during the year if prior payroll records and year-to-date payroll information are available.