An outsourced accounting department provides mid market and enterprise companies with a structured external team that manages day to day accounting operations. RemoteBooksOnline supports companies generating 5M to 100M in revenue with accounts payable, accounts receivable, month end close, reconciliations and compliance workflows. We operate inside your ERP environment and align with internal finance leadership while delivering documented and controlled accounting execution.
What Is an Outsourced Accounting Department
An outsourced accounting department replaces or supplements internal accounting staff with a dedicated external team responsible for operational accounting execution.
This model is designed for companies that:
Operate multiple legal entities - Manage high transaction volumes
- Use ERP systems
- Require standardized close procedures
- Need scalable accounting capacity
Strategic oversight remains with your controller or CFO. Operational execution is outsourced.
When Companies Transition to an Outsourced Accounting Department
Organizations typically move to an outsourced accounting department when:
- Growth outpaces internal accounting capacity
- Acquisitions increase entity complexity
- Month end close becomes delayed or inconsistent
- Hiring internally becomes costly and time consuming
- Internal controls require strengthening
Scope of an Outsourced Accounting Department
Accounts Payable Management
Invoice intake coordination, approval tracking, payment support and reconciliation documentation.
Accounts Receivable Management
Invoice support, cash application, collections workflow tracking and AR reporting.
Month End Close Execution
Journal preparation, account reconciliations, close checklist management and reporting package support.
Sales Tax and Compliance Support
Return preparation coordination, reconciliation workflows and documentation management.
Payroll Operations Coordination
Payroll data preparation, reconciliation and coordination with payroll providers.
Built for Multi Entity and ERP Environments
Our outsourced accounting department services integrate within ERP systems including:
- NetSuite
- QuickBooks Enterprise
- Sage Intacct
- Microsoft Dynamics
- Acumatica
- SAP Business One
We align accounting workflows with system configuration and reporting requirements.
ERP Accounting Operations, Multi Entity Accounting Outsourcing, Accounting BPO services
Outsourced Accounting Department Versus Internal Team
Maintaining a fully staffed internal accounting department requires fixed salaries, benefits, training and management overhead.
An outsourced accounting department provides:
- Scalable capacity based on transaction volume
- Documented processes and controls
- Reduced hiring risk
- Consistent execution aligned to close cycles
See also: BPO vs In house Comparison,Finance Outsourcing vs Hiring
Governance and Control Structure
Our outsourced accounting department model includes:
- Role based access controls
- Segregation of duties
- Documented reconciliation procedures
- Close calendar management
- Audit ready documentation
Related: Internal Controls for Outsourced Accounting, Accounting Operations Governance Framework
How Engagements Are Structured
Operational assessment and workflow mapping
Scope defined by entity count, transaction volume and ERP structure
Secure system access and documentation setup
Ongoing execution aligned to reporting deadlines
Periodic performance and workflow review
Request an Accounting Department Assessment
If your organization is evaluating alternatives to hiring additional accounting staff, request an accounting department assessment.
We evaluate:
- Current team capacity
- Transaction volume
- Entity complexity
- Close cycle health
- Internal control gaps
Frequently Asked Questions
What is an outsourced accounting department?
An outsourced accounting department replaces or supplements internal accounting staff with an external team that manages operational accounting workflows such as accounts payable, accounts receivable and month end close.
Who benefits from outsourcing their accounting department?
Companies generating 5M to 100M in revenue, operating multiple entities or using ERP systems often outsource their accounting department to increase capacity and improve internal controls.
Does an outsourced accounting department replace a CFO?
No. Strategic financial leadership remains with internal executives. Outsourcing focuses on operational accounting execution.