Insurance Accounting Resources
Insurance accounting is different from traditional bookkeeping. Insurance organizations manage policies, premiums, commissions, invoices, reconciliations, trust accounting and carrier accounting. Corporate accounting systems manage payroll, rent, banking, accounts payable, accounts receivable and financial statements.
That is why insurance organizations need two accounting layers:
Premium Accounting
Insurance Accounting Subledger
QBO, Xero, Sage or Workday
General Ledger / ERP
Use these resources to understand the workflows, checklists and implementation steps required to modernize insurance accounting.
Insurance Accounting Architecture
Insurance Operations
Policies | Premiums | Commissions | Invoices | Reconciliations
Premium Accounting
Insurance Accounting Subledger
QBO | Xero | Sage | Workday
General Ledger / ERP
Corporate Financial Reporting
Payroll | Rent | AP | AR | Banking | Financial Statements
Featured Resources
Insurance Agency Accounting Guide
A daily workflow guide for insurance agencies managing policy submissions, premiums, commissions, invoices, reconciliations and reporting.
MGA Accounting Guide
A practical accounting guide for MGAs managing program accounting, carrier settlements, commissions, bordereaux, trust accounting and reporting.
Wholesale Insurance Accounting Guide
A workflow guide for wholesale brokers managing retail agencies, carrier accounting, premium reconciliation, commissions and financial reporting.
Insurance Month-End Close Checklist
A controller-ready checklist for closing insurance accounting periods with reconciliations, invoice review, reporting and general ledger synchronization.
Premium Reconciliation Checklist
A step-by-step checklist for validating premium activity, commissions, invoices, carrier balances and accounting records.
| Resource | Best For |
|---|---|
| Industry Guides | |
| Insurance Agency Accounting Guide | Independent agencies and growing agencies |
| MGA Accounting Guide | Managing General Agencies |
| Wholesale Insurance Accounting Guide | Wholesale insurance brokers |
| Insurance Carrier Accounting Guide | Insurance carriers and finance teams |
| Program Administrator Accounting Guide | Program administrators and program managers |
| Checklists | |
| Insurance Month-End Close Checklist | Monthly close process |
| Premium Reconciliation Checklist | Premium validation and reconciliation |
| Controller's Insurance Accounting Checklist | Controller review and financial controls |
| Trust Account Reconciliation Checklist | Trust accounting controls |
| Direct Bill Reconciliation Checklist | Carrier statement and direct bill validation |
| Implementation Guides | |
| Insurance Accounting Implementation Guide | Premium Accounting implementation planning |
| Insurance Accounting Migration Guide | Migration from spreadsheets or legacy systems |
| General Ledger Integration Guide | QBO, Xero, Sage and Workday integration planning |
| Configuration Guides | |
| Master Data Management Guide | Agencies, carriers, wholesalers and finance companies |
| Line of Business Configuration Guide | Coverage and LOB setup |
| Line Item Mapping Guide | Premium, taxes, fees and accounting rules |
| Best Practice Resources | |
| Insurance Accounting Best Practices | Daily, weekly and monthly accounting practices |
| Controller Reporting Guide | Controller dashboards and reporting |
| Insurance Accounting Subledger Guide | Understanding the subledger plus ERP model |
| Insurance Accounting Glossary | Insurance accounting terminology |
How to Use These Resources
Use the industry guides to understand the daily accounting workflow for your organization type. Use the checklists to standardize month-end close, premium reconciliation and controller review. Use the implementation guides when planning Premium Accounting deployment, migration or general ledger integration. Use the configuration guides to define master data, lines of business and line item mapping. Use the best practice resources to train accounting teams and improve financial controls.
Recommended Starting Point
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Frequently Asked Questions
Yes. Each resource is available as a web page and downloadable PDF.
These resources are built for insurance agencies, MGAs, wholesalers, program administrators, carriers, controllers, CFOs and accounting managers.
No. The resources explain insurance accounting best practices. They also show how Premium Accounting supports those workflows.
Yes. Each resource should include a Download PDF button at the top and bottom of the page.
Insurance organizations need a subledger because policy accounting, premium accounting, commissions, invoices and reconciliations require insurance-specific workflows that traditional ERPs do not manage well.