Switch from Paylocity
Paylocity offers payroll and HR tools, but some small businesses want payroll support that is easier to coordinate with bookkeeping and month-end reporting. RemoteBooksOnline helps manage payroll processing, payroll tax filings, direct deposit, W-2 and 1099 support, multi-state payroll, and payroll reporting aligned with your books.
Why Small Businesses Switch from Paylocity
Paylocity can support payroll, HR, and workforce management needs. But not every small business needs a broad HR platform. Some business owners want payroll handled accurately, priced simply, and coordinated closely with bookkeeping. RemoteBooksOnline helps small businesses move from a separate payroll system to payroll support connected with financial reporting. Payroll affects wages, employer taxes, deductions, reimbursements, contractor payments, payroll liabilities, cash flow, and month-end close. For existing RemoteBooksOnline bookkeeping clients, switching from Paylocity can reduce vendor handoffs and make payroll reconciliation easier.
What You Get with RemoteBooksOnline Payroll
Payroll Processing
Run payroll for employees and contractors based on your payroll schedule and business needs.
Direct Deposit
Support employee direct deposit so payroll is processed electronically and on time.
Payroll Tax Filings
Help manage federal and state payroll tax filings, payroll liabilities, and required payroll reports.
Bookkeeping Alignment
Help ensure payroll wages, taxes, deductions, reimbursements, contractor payments, and liabilities are recorded properly in your books.
W-2 and 1099 Support
Support year-end payroll forms for employees and contractors.
Multi-State Payroll
Support payroll needs for businesses with employees across multiple states.
Paylocity vs RemoteBooksOnline Payroll
Create comparison table:
| Payroll Need | Paylocity | RemoteBooksOnline Payroll |
|---|---|---|
| Payroll processing | Available | Available |
| HR and workforce tools | Available | Focused on payroll and bookkeeping alignment |
| Direct deposit | Available | Available |
| Payroll tax filings | Available depending on setup | Available with payroll filing support |
| W-2 and 1099 support | Available | Available |
| Bookkeeping coordination | May require separate coordination | Built to coordinate with RBO bookkeeping |
| Pricing model | May vary by package and services | Clear monthly pricing with employee-based pricing |
| Best fit | Businesses needing broader HR and workforce tools | Small businesses wanting payroll and bookkeeping handled together |
Switching from Paylocity Can Be Planned Carefully
Moving payroll from Paylocity or any other payroll provider requires planning around employee records, payroll frequency, tax setup, state requirements, deductions, benefits, and year-to-date payroll information. RemoteBooksOnline can help review your setup and identify what is needed before migration.
Review Your Current Paylocity Setup
We review your employee count, payroll frequency, payroll states, tax setup, deductions, and year-to-date payroll information.
Prepare Your Payroll Quote
We prepare pricing based on your employee count, number of states, and payroll service needs.
Collect Payroll Information
We help identify the employee, tax, banking, deduction, benefit, contractor, and payroll history information needed for setup.
Plan the Transition
We help coordinate the move from Paylocity so payroll can continue with minimal disruption.
Align Payroll with Bookkeeping
Payroll reports can be coordinated with your bookkeeping workflow so wages, taxes, deductions, reimbursements, and liabilities are recorded properly.
Why RBO Payroll Works Well for Paylocity Users
Many Paylocity users selected the platform for payroll and HR needs. RemoteBooksOnline is a better fit when the priority is payroll service, financial reporting, and bookkeeping coordination. Payroll is not just an HR function. It affects your books every pay period. With RBO payroll, payroll activity can be coordinated with Bookkeeping Services, Accounting Services, Payroll Processing Services to , Payroll Migration Checklist to payroll reports, and reconciliation workflows. This helps reduce cleanup and gives business owners cleaner visibility into payroll costs.
When Switching from Paylocity Makes Sense
You Want Payroll Connected to Books
You want payroll data coordinated with bookkeeping and monthly reporting.
You Already Use RBO Bookkeeping
You want payroll and bookkeeping coordinated by one financial back-office team.
You Do Not Need a Large HR Platform
You mainly need payroll processing, tax filing support, direct deposit, and reporting support.
You Need Multi-State Payroll Support
You have employees in more than one state and want help coordinating payroll requirements.
You Want Clear Monthly Pricing
You want payroll pricing that is easy to understand and based on employee count and states.
You Want Help With Migration
You want help reviewing your current Paylocity setup and moving payroll carefully.
Simple Payroll Pricing
RemoteBooksOnline payroll is designed with clear monthly pricing. Full Payroll is $50 per month plus $7 per employee. Basic Payroll is $40 per month plus $6 per employee. Additional states are $10 per month per state. There are no per-run payroll fees.
Helpful Resources Before You Switch
Before moving from Paylocity or any other payroll provider, review the information needed for migration and the timing of your switch.
Ready to Review Your Paylocity Payroll Setup?
If you are using Paylocity and want payroll support connected to your bookkeeping, request a payroll quote. Our team will review your employee count, payroll frequency, states, current setup, and bookkeeping needs.
Frequently Asked Questions
Can I switch from Paylocity to RemoteBooksOnline payroll?
Yes. RemoteBooksOnline can review your current Paylocity payroll setup and help plan the transition based on your employee count, payroll frequency, payroll states, tax setup, deductions, and year-to-date payroll information.
Is RBO payroll a replacement for Paylocity HR tools?
RemoteBooksOnline payroll focuses on payroll processing, payroll tax filing support, direct deposit, year-end forms, multi-state payroll, and bookkeeping alignment. If your business needs broad HR and workforce management tools, review those needs before switching.
Will switching from Paylocity interrupt payroll?
The goal is to plan the transition carefully so payroll can continue without disruption. Setup timing depends on your payroll schedule, employee records, tax setup, prior payroll information, deductions, and number of states.
What information is needed to move from Paylocity?
Typical information includes employee details, payroll frequency, tax account information, bank information, year-to-date payroll records, deduction details, benefit information, contractor information, and prior payroll reports.
Can payroll be aligned with my RBO bookkeeping?
Yes. If RemoteBooksOnline handles your bookkeeping, payroll reports can be coordinated so wages, employer taxes, deductions, reimbursements, contractor payments, and liabilities are reflected properly in your books.
Does RemoteBooksOnline support direct deposit?
Yes. RemoteBooksOnline payroll services include direct deposit support for employee payroll.
Does RemoteBooksOnline handle payroll tax filings?
Yes. RemoteBooksOnline payroll includes support for federal and state payroll tax filings based on your payroll setup and state requirements.
Can RemoteBooksOnline support multi-state payroll?
Yes. RemoteBooksOnline can support businesses with payroll needs in more than one state. Additional states may be priced separately based on the payroll plan.
How much does RBO payroll cost?
Full Payroll is $50 per month plus $7 per employee. Basic Payroll is $40 per month plus $6 per employee. Additional states are $10 per month per state. There are no per-run payroll fees.
Is RBO payroll only for existing bookkeeping clients?
No. RBO payroll can support both existing RemoteBooksOnline bookkeeping clients and new small business payroll clients. Existing bookkeeping clients may benefit from stronger payroll and bookkeeping alignment.