Switch from OnPay
OnPay can work well for small business payroll, but some owners want more hands-on support and better coordination with bookkeeping. RemoteBooksOnline helps manage payroll processing, payroll tax filings, direct deposit, W-2 and 1099 support, multi-state payroll, and payroll reporting aligned with your books.
Why Small Businesses Switch from OnPay
OnPay is used by many small businesses that want payroll software with online payroll features. But as a business grows, owners may want more support around payroll setup, payroll taxes, employee changes, contractor payments, bookkeeping reconciliation, and year-end reporting. RemoteBooksOnline helps small businesses move from payroll software management to payroll service support. If we already handle your bookkeeping, switching from OnPay can help align payroll wages, payroll taxes, deductions, reimbursements, contractor payments, and payroll liabilities with your books. This is especially helpful for businesses that want one financial back-office partner managing bookkeeping and payroll together.
What You Get with RemoteBooksOnline Payroll
Payroll Processing
Run payroll for employees and contractors based on your payroll schedule and business needs.
Direct Deposit
Support employee direct deposit so payroll is processed electronically and on time.
Payroll Tax Filings
Help manage federal and state payroll tax filings, payroll liabilities, and required payroll reports.
Bookkeeping Alignment
Help ensure payroll wages, taxes, deductions, reimbursements, contractor payments, and liabilities are recorded properly in your books.
W-2 and 1099 Support
Support year-end payroll forms for employees and contractors.
Multi-State Payroll
Support payroll needs for businesses with employees across multiple states.
OnPay vs RemoteBooksOnline Payroll
Create comparison table:
| Payroll Need | OnPay | RemoteBooksOnline Payroll |
|---|---|---|
| Payroll software | Available | Payroll service with support |
| Payroll processing | Available | Available |
| Direct deposit | Available | Available |
| Payroll tax filings | Available depending on setup | Available with payroll filing support |
| W-2 and 1099 support | Available | Available |
| Bookkeeping coordination | May require separate review | Built to coordinate with RBO bookkeeping |
| Support model | Payroll software support model | Payroll support connected to your bookkeeping relationship |
| Best fit | Businesses comfortable managing payroll in software | Businesses wanting payroll and bookkeeping handled together |
Switching from OnPay Can Be Planned Carefully
Switching payroll providers does not have to be difficult when the transition is organized. RemoteBooksOnline can review your current OnPay setup, employee records, contractor records, payroll frequency, tax setup, payroll states, and year-to-date payroll information before preparing a migration plan.
Review Your Current OnPay Setup
We review your employee count, contractor count, payroll frequency, payroll states, tax setup, and prior payroll records.
Prepare Your Payroll Quote
We prepare pricing based on your employee count, number of states, and payroll service needs.
Collect Payroll Information
We help identify the employee, contractor, tax, banking, deduction, and payroll history information needed for setup.
Plan the Transition
We help coordinate the move from OnPay so payroll can continue with minimal disruption.
Align Payroll with Bookkeeping
Payroll reports can be coordinated with your bookkeeping workflow so wages, taxes, deductions, reimbursements, contractor payments, and liabilities are recorded properly.
Why RBO Payroll Works Well for OnPay Users
Many OnPay users want a simple payroll system. RemoteBooksOnline is a good fit when the business also wants payroll connected to bookkeeping and financial reporting. Payroll is not only about paying employees. It affects wages, employer taxes, employee deductions, contractor payments, payroll liabilities, and year-end reporting. With RBO payroll, payroll activity can be coordinated with Bookkeeping Services, Accounting Services, Payroll Processing Services to , Payroll Migration Checklist to payroll reports, and reconciliation workflows. This helps reduce cleanup and gives owners cleaner visibility into payroll costs.
When Switching from OnPay Makes Sense
You Want More Payroll Support
You want help managing payroll instead of handling payroll software details on your own.
You Want Clear Monthly Pricing
You want payroll pricing that is easy to understand and based on employee count and states.
You Want Cleaner Payroll Reconciliation
You want wages, payroll taxes, deductions, reimbursements, and liabilities reflected properly in your books.
You Need Multi-State Payroll Support
You have employees in more than one state and want help coordinating payroll requirements.
You Already Use RBO Bookkeeping
You want payroll and bookkeeping coordinated by one financial back-office team.
You Want Help With Year-End Payroll
You want support for W-2, 1099, and payroll reporting needs.
Simple Payroll Pricing
RemoteBooksOnline payroll is designed with clear monthly pricing. Full Payroll is $50 per month plus $7 per employee. Basic Payroll is $40 per month plus $6 per employee. Additional states are $10 per month per state. There are no per-run payroll fees.
Helpful Resources Before You Switch
Before moving from OnPay or any other payroll provider, review the information needed for migration and the timing of your switch. Learn mor about Payroll migration checklist, How to switch payroll providers , Payroll comparison , Get a payroll quote
Ready to Review Your OnPay Payroll Setup?
If you are using OnPay and want more hands-on payroll support connected to your bookkeeping, request a payroll quote. Our team will review your employee count, contractor count, payroll frequency, states, current setup, and bookkeeping needs.
Frequently Asked Questions
Can I switch from OnPay to RemoteBooksOnline payroll?
Yes. RemoteBooksOnline can review your current OnPay payroll setup and help plan the transition based on your employee count, contractor count, payroll frequency, payroll states, tax setup, and year-to-date payroll information.
Is RBO payroll a good fit for businesses using OnPay?
Yes. RBO payroll can be a good fit for businesses that use OnPay but want more hands-on payroll support and better bookkeeping coordination.
Will switching from OnPay interrupt payroll?
The goal is to plan the transition carefully so payroll can continue without disruption. Setup timing depends on your payroll schedule, employee records, tax setup, prior payroll information, and number of states.
What information is needed to move from OnPay?
Typical information includes employee details, contractor details, payroll frequency, tax account information, bank information, year-to-date payroll records, deduction details, and prior payroll reports.
Can payroll be aligned with my RBO bookkeeping?
Yes. If RemoteBooksOnline handles your bookkeeping, payroll reports can be coordinated so wages, employer taxes, deductions, reimbursements, contractor payments, and liabilities are reflected properly in your books.
Does RemoteBooksOnline support direct deposit?
Yes. RemoteBooksOnline payroll services include direct deposit support for employee payroll.
Does RemoteBooksOnline handle payroll tax filings?
Yes. RemoteBooksOnline payroll includes support for federal and state payroll tax filings based on your payroll setup and state requirements.
Can RemoteBooksOnline support multi-state payroll?
Yes. RemoteBooksOnline can support businesses with payroll needs in more than one state. Additional states may be priced separately based on the payroll plan.
How much does RBO payroll cost?
Full Payroll is $50 per month plus $7 per employee. Basic Payroll is $40 per month plus $6 per employee. Additional states are $10 per month per state. There are no per-run payroll fees.
Is RBO payroll only for existing bookkeeping clients?
No. RBO payroll can support both existing RemoteBooksOnline bookkeeping clients and new small business payroll clients. Existing bookkeeping clients may benefit from stronger payroll and bookkeeping alignment.
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