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Outsourced Bookkeeping Services for Small Business

Outsource bookkeeping and get CPA-reviewed monthly closes, reconciliations, AR/AP, and tax-ready reports. Xero & QuickBooks Certified advisors. Packages, pricing, and Day-1 deliverables.

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Outsourcing bookkeeping should feel like flipping on a reliable engine—clean data in, accurate reports out, on schedule. RemoteBooksOnline pairs Xero & QuickBooks Certified advisors with a CPA-designed monthly close, so reconciliations, journal entries, and reports are correct the first time. From Day-1, you get a clear onboarding plan, written SOPs, and a predictable close calendar. We’ll run the weekly bookkeeping rhythm (imports, categorizations, exception clearing), then deliver a CPA-reviewed reporting pack with variance notes and a period-lock recommendation. If you’re behind, we’ll quote catch-up/cleanup first—then move you into the monthly cadence. The result: lender- and tax-ready books without hiring, training, or backfilling PTO.

Day-1 Deliverables (What You Get Immediately)

  • tickClose Calendar with target dates and milestones
  • tickAccess & Roles Setup inside your Xero/QuickBooks (you retain ownership)
  • tickSOPs for bank rules, AR/AP cadence, payroll JEs, and exceptions log
  • tickCatch-Up Scope (if needed): months, accounts, estimated timeline & price
  • tickCommunication Cadence (weekly update + month-end checkpoint)

What We Run Every Month (Scope of Work)

  • tickBank & Credit Reconciliations: all accounts tied to statements; exceptions cleared before close
  • tickCategorization & Rules: standardized vendors/contacts; recurring entries documented
  • tickAR (optional): invoicing, cash application, aging review, light collections cadence
  • tickAP (optional): bill capture, 2-way approvals, scheduled payment runs (maker/checker)
  • tickPayroll Journal Entries: imports, accruals, liabilities tie-outs
  • tickMonth-End Close Checklist: accruals, prepaids, depreciation; undeposited funds cleared; suspense = zero
  • tickReporting Pack + CPA Review: P&L, Balance Sheet, AR/AP aging, cash highlights; variance notes + period-lock recommendation

Why Outsource with RBO

  • tickCPA-Reviewed Monthly fewer surprises at tax time; lender-ready statements
  • tickCertified on Xero & QuickBooks platform automations used correctly
  • tickFlat, Predictable Pricing no hiring, training, or PTO gaps
  • tickSpeed to Value onboarding in days; first close targeted to your next month-end

Packages & Pricing

Service pricing plans and inclusions
PlanBest ForWhat’s IncludedTypical Range*
Starterfreelancers & single-entity SMBsRecs, rules, reporting pack, CPA review$250–$400
Growthadds AR or AP workflowsStarter + AR invoicing/cash app or AP bills/approvals + payroll JEs$400–$700
Scalemulti-account, inventory, projects, consolidation supportGrowth + multi-entity cadence & advanced tie-outs$700–$1,200+

*Price depends on transactions, accounts, AR/AP, payroll, inventory, entities, and connected apps.

Process & Timeline

Step 1

Assess & Scope (3–7 days)

access, gap review, close calendar, quote

Step 2

Cleanup (if needed, 1–4 weeks)

recons, rules, adjustments, aging fixes

Step 3

Run the Engine (monthly)

weekly bookkeeping, exceptions log, on-time close

Step 4

CPA Review (monthly)

variance notes + period-lock recommendation

Add-Ons as You Grow

  • tickCatch-Up/Cleanup for backlogs
  • tickMulti-Entity & Consolidation with intercompany and eliminations
  • tickInventory & COGS reconciliations and reporting
  • tickApp Integrations (Stripe, Shopify, Gusto, Hubdoc/Dext, etc.)

Frequently Asked Questions

The weekly/monthly engine—reconciliations, categorization, optional AR/AP, payroll JEs, and the CPA-reviewed close. You keep approvals and business decisions.

Most accounts onboard within 3–7 business days. If you’re behind, cleanup is quoted and scheduled immediately.

No. You own your Xero/QuickBooks. We work under least-privilege roles; you keep final AP approvals and can see progress any time.

Yes. We deliver a CPA-reviewed reporting pack with tie-outs and variance notes—your filing CPA should have no rework.

We run invoicing/cash app and prepare bill runs; you approve releases. Everything is logged for audit trail.

Plans scale by volume and complexity. We right-size quickly and maintain your close calendar.

Yes. We configure items/projects, reconcile inventory/COGS, and align job costs to the GL monthly.

Month-to-month (replace with your policy). We provide a clean, documented handoff of your file and SOPs.

Ready to Outsource Bookkeeping the Smart Way?

Skip hiring headaches and start your CPA-reviewed monthly close.

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