Outsourced bookkeeping cost varies widely depending on business size transaction volume and reporting needs. This page explains realistic cost ranges and the factors that influence pricing so businesses can evaluate outsourcing before contacting a provider.
Typical outsourced bookkeeping cost ranges
Most outsourced bookkeeping services charge a flat monthly fee. Costs generally increase as transaction volume and complexity increase.
Common monthly ranges include
Low volume businesses with simple needs - Moderate volume growing businesses
- High volume or multi entity operations
Exact pricing depends on workload not just revenue.
What drives outsourced bookkeeping cost
Several variables affect outsourced bookkeeping cost
- Monthly transaction volume
- Number of bank and credit card accounts
- Payroll and sales tax entries
- Reporting complexity
- Cleanup or catch up requirements
Businesses with clean books and consistent workflows pay less than those requiring remediation.
Why outsourced bookkeeping is often cheaper than hiring
Hiring an internal bookkeeper includes salary payroll taxes benefits training and turnover risk. Outsourced bookkeeping replaces these fixed costs with a predictable monthly fee. This makes budgeting easier and reduces long term financial risk.
How pricing changes as businesses grow
Outsourced bookkeeping scales gradually. Costs increase only when transaction volume or complexity increases. There is no need to hire additional staff as the business grows.
How to estimate your outsourced bookkeeping cost
- A realistic estimate starts with
- Average monthly transactions
- Number of accounts and entities
- Reporting frequency
- Current state of the books
Providers typically assess these factors before finalizing pricing.
When cost should not be the only decision factor
The cheapest option is not always the best. Accuracy consistency and delivery timelines matter more than minimal price. Outsourced bookkeeping cost should be evaluated alongside reliability and review controls.